Bookkeeper II (Highways)

Summary

Tulsa County is seeking a Bookkeeper II to support bookkeeping and administrative operations for Highway District 2. The role assists with purchasing, invoice reconciliation, ledger and vendor file maintenance, payroll record collection, inventory records, and citizen service work orders.

Responsibilities

• Assist in preparing purchase orders and quote sheets
• Reconcile receiving tickets, invoices and purchase orders
• Assist in closing out purchase orders
• Maintain balances on control ledgers
• Maintain vendor files and other related files
• Contact vendors for invoices, delivery tickets and prices as needed
• Assist in the maintenance of files
• Assist with upkeep of departmental Capital inventory records
• Answers incoming phone calls and records citizen complaints and uses this information to create work orders in the Cititech and Cartegraph systems
• Assist with the purchasing process; for collecting quotes and request for products and services; assigning commodity codes; generation of purchase orders in the Munis and Cititech systems; maintenance of internal records for receiving; the closing process including cancellation if needed
• Collect time entry information from department supervisors in order to maintain payroll records of daily information for each employee for entry into Munis payroll system as well as Cititech system
• Perform other duties as assigned

Skills

• Skill in typing 40-45 WPM; in using a personal computer; in 10-key by touch; in MS Excel and Word to generate and maintain reports and spreadsheets; and in filing, Cititech and Cartegraph software programs
• Knowledge of the principles and practices of bookkeeping; of established departmental procedures, policies and regulations; of laws, ordinances and regulations governing County financial matters; of arithmetic; and of MS Word, Excel and personal computers
• Ability to organize and present bookkeeping information in prescribed form; to make mathematical calculations with speed and accuracy; to perceive clerical errors; to exercise initiative and independent judgement; to understand and follow oral and written instructions; to be able to work efficiently under time constraints, determine priority of assignments/projects and be able to complete assignments/projects in a timely manner making necessary mathematical calculation switch speed and accuracy; and to deal tactfully with others
• Education equivalent to graduation from a standard four year high school; supplemented by Vo-Tech courses in Secretarial Science including key boarding, bookkeeping and accounting; plus over two years satisfactory full-time paid employment in general bookkeeping
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of organization
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Internet software; Inventory software; Order processing systems; Payroll systems; Spreadsheet software and Word Processing software

Qualifications

Must Haves

• Skill in typing 40-45 WPM; in using a personal computer; in 10-key by touch; in MS Excel and Word to generate and maintain reports and spreadsheets; and in filing, Cititech and Cartegraph software programs
• Knowledge of the principles and practices of bookkeeping; of established departmental procedures, policies and regulations; of laws, ordinances and regulations governing County financial matters; of arithmetic; and of MS Word, Excel and personal computers
• Ability to organize and present bookkeeping information in prescribed form; to make mathematical calculations with speed and accuracy; to perceive clerical errors; to exercise initiative and independent judgement; to understand and follow oral and written instructions; to be able to work efficiently under time constraints, determine priority of assignments/projects and be able to complete assignments/projects in a timely manner making necessary mathematical calculation switch speed and accuracy; and to deal tactfully with others
• Education equivalent to graduation from a standard four year high school; supplemented by Vo-Tech courses in Secretarial Science including key boarding, bookkeeping and accounting; plus over two years satisfactory full-time paid employment in general bookkeeping
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of organization
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Internet software; Inventory software; Order processing systems; Payroll systems; Spreadsheet software and Word Processing software