Clinical Research Billing Analyst

Summary

Vitalief Inc. is a clinical research consulting firm that provides consulting, staffing, and technology-enabled services to clinical research organizations, academic medical centers, health systems, sponsors, CROs, and site networks. The Clinical Research Billing Analyst supports client clinical research revenue cycle operations through billing, charge review, reconciliation, compliance monitoring, issue resolution, and financial reporting. The role collaborates with cross-functional stakeholders to ensure accurate, compliant, and efficient research billing processes.

Responsibilities

• Perform daily clinical research billing, charge review, reconciliation, payment processing, and issue resolution
• Review research charges against study budgets, clinical trial agreements, coverage requirements, and institutional policies
• Conduct patient, study, and device billing audits and quality assurance reviews
• Validate research billing data across Epic,CTMS, IRB, and financial systems
• Support compliance with Medicare's Clinical Trial Policy (NCD 310.1) and applicable regulatory requirements
• Investigate and resolve billing, coding, reconciliation, and workflow discrepancies
• Generate and analyze Epic, CTMS, and financial reports to monitor billing activity and performance
• Prepare billing documentation, financial reports, reconciliations, and supporting analyses
• Develop and maintain research billing policies, SOPs, workflows, and training materials
• Monitor regulatory and Medicare updates and communicate changes to relevant stakeholders
• Collaborate with Research, Finance, Revenue Cycle, Coding, IRB, and study teams to resolve issues and improve processes
• Support billing audits, training, process improvement initiatives, and other research revenue cycle projects

Skills

• Bachelor's degree in Finance, Accounting, Business Administration, Health Information Management, Healthcare Administration, Clinical Research, or related field
• 2 to 4 years of experience in clinical research billing, healthcare revenue cycle, research financial operations, or health system operations
• Experience with Epic research billing and a clinical trial management system such as OnCore, Veeva Vault, Clinical Conductor, etc
• Knowledge of Medicare Clinical Trial Policy (NCD 310.1) and clinical research billing compliance requirements
• Knowledge of CPT, HCPCS, ICD, modifiers, coding, and healthcare billing practices
• Understanding of clinical trial budgets, coverage requirements, agreements, revenue recognition, and research billing processes
• Experience with billing audits, quality assurance, financial reconciliation, and compliance reviews
• Strong analytical, investigative, problem-solving, and Microsoft Excel skills
• Ability to generate, interpret, and analyze data from Epic, CTMS, financial, and other institutional systems
• Excellent communication, collaboration, organizational, and time-management skills
• Ability to work independently and effectively in a primarily remote environment while managing multiple priorities and deadlines
• Standing, sitting, walking, visual perception, talking and hearing
• Lifting up to 20lbs
• Ability to travel up to 10% domestically
• Experience in an academic medical center or health system preferred

Qualifications

Must Haves

• Bachelor's degree in Finance, Accounting, Business Administration, Health Information Management, Healthcare Administration, Clinical Research, or related field
• 2 to 4 years of experience in clinical research billing, healthcare revenue cycle, research financial operations, or health system operations
• Experience with Epic research billing and a clinical trial management system such as OnCore, Veeva Vault, Clinical Conductor, etc
• Knowledge of Medicare Clinical Trial Policy (NCD 310.1) and clinical research billing compliance requirements
• Knowledge of CPT, HCPCS, ICD, modifiers, coding, and healthcare billing practices
• Understanding of clinical trial budgets, coverage requirements, agreements, revenue recognition, and research billing processes
• Experience with billing audits, quality assurance, financial reconciliation, and compliance reviews
• Strong analytical, investigative, problem-solving, and Microsoft Excel skills
• Ability to generate, interpret, and analyze data from Epic, CTMS, financial, and other institutional systems
• Excellent communication, collaboration, organizational, and time-management skills
• Ability to work independently and effectively in a primarily remote environment while managing multiple priorities and deadlines
• Standing, sitting, walking, visual perception, talking and hearing
• Lifting up to 20lbs
• Ability to travel up to 10% domestically

Nice to Haves

• Experience in an academic medical center or health system preferred

Benefits

• 20 PTO days
• 9 paid holidays
• Company-paid life insurance
• Short- and long-term disability
• A 401(k)-retirement plan
• Robust healthcare options
• Primarily remote with occasional travel (up to 10%)
• Support leading AMCs and health systems in improving clinical trial financial performance and compliance
• Help modernize clinical trial budgeting and billing processes using technology and best practices
• An environment that fosters growth, innovation, and collaboration