Associate - Talent, Finance + Operations (TFO)

Summary

Vote Solar is a clean energy policy organization advancing just and equitable clean energy solutions across the United States. The Associate, Talent, Finance, + Operations manages day-to-day finance, talent, people-operations, internal communications, and culture-building activities, including accounts payable and receivable, HR systems, hiring logistics, and organizational events.

Responsibilities

• Manage full-cycle accounts payable for Vote Solar and Vote Solar Action Fund: vendor setup, bill coding, and payment execution within established approval controls
• Manage the organization's credit card program: receipt matching, policy compliance, and monthly reconciliation
• Process and reconcile incoming donor and grant deposits against the donor database, ensuring revenue is accurately recorded across both entities
• Prepare and track funder invoicing per grant agreement terms, applying restricted/unrestricted fund coding and managing the receivable aging log
• Serve as the primary point of contact for day-to-day AP/AR questions from staff and vendors
• Support monthly account reconciliations, budget tracking, and annual audit preparation
• Support hiring logistics and maintain pipeline tracking and reporting for hiring managers and leadership
• Maintain personnel records and administer onboarding/offboarding documentation
• Administer Lattice systems, including performance management cycles and the employee engagement survey
• Support benefits administration and payroll-related staff requests
• Monitor labor law updates and support handbook and policy maintenance
• Draft and distribute internal newsletters; maintain Intranet (Sunray) content for the TFO team
• Coordinate logistics for organization-wide meetings and events, including in-person retreats and all-staff meetings
• Support communication of operational policies and updates at staff meetings and help gather staff feedback
• Coordinate staff appreciation and recognition processes
• Support distribution of branded materials and culture-building activities
• Continue personal learning and contribute to organizational work on diversity, equity, and inclusion
• Work to embed equity in all organizational internal practices and culture, as well as our programs
• Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity

Skills

• * ~2-4 years of professional experience, ideally including exposure to accounting (accounts payable, accounts receivable, or reconciliations) and/or HR or people-operations systems
• * Knowledge or experience in the energy or environmental sector
• * Experience in talent/recruitment
• * Experience with project management, knowledge sharing and supporting a growing organization
• * A personal commitment to being a part of an inclusive and just workplace, including a commitment to being on a journey with Vote Solar to develop personal and inter-personal core competencies related to diversity, equity, inclusion and justice
• * Ability to navigate ambiguity in self and in team
• * Problem-solving orientation that includes thinking ahead to identify possible obstacles, searching for and proposing answers, and independently owning work as assigned
• * Understanding how we work (in collaborative, authentic partnership), is as important as what we work on
• This is a remote position within the United States, with a preference for candidates based near a transportation hub
• This position will require some national travel (one to three trips per year, typically for team or organization retreats.)
• * BA/BS and/or sufficient relevant work experience typically preferred
• * Prior experience with DEIJ agendas preferred

Qualifications

Must Haves

• * ~2-4 years of professional experience, ideally including exposure to accounting (accounts payable, accounts receivable, or reconciliations) and/or HR or people-operations systems
• * Knowledge or experience in the energy or environmental sector
• * Experience in talent/recruitment
• * Experience with project management, knowledge sharing and supporting a growing organization
• * A personal commitment to being a part of an inclusive and just workplace, including a commitment to being on a journey with Vote Solar to develop personal and inter-personal core competencies related to diversity, equity, inclusion and justice
• * Ability to navigate ambiguity in self and in team
• * Problem-solving orientation that includes thinking ahead to identify possible obstacles, searching for and proposing answers, and independently owning work as assigned
• * Understanding how we work (in collaborative, authentic partnership), is as important as what we work on
• This is a remote position within the United States, with a preference for candidates based near a transportation hub
• This position will require some national travel (one to three trips per year, typically for team or organization retreats.)

Nice to Haves

• * BA/BS and/or sufficient relevant work experience typically preferred
• * Prior experience with DEIJ agendas preferred

Benefits

• Remote position within the United States
• Workplace arrangements are flexible, including options to work from a co-working space or work from home
• Some national travel (one to three trips per year, typically for team or organization retreats)
• 4 weeks of paid vacation
• 12 days of sick leave
• 4 days of personal leave
• 16 paid holidays, including the last 5 business days of December
• 100% employer-provided health, dental and vision care for both the employee and dependents
• A retirement savings plan with an employer contribution of 3.5%
• A paid parental and medical leave policy for all regular employees
• Eligible for overtime pay in accordance with federal and applicable state law
• Support benefits administration and payroll-related staff requests
• Coordinate staff appreciation and recognition processes
• Continue personal learning and contribute to organizational work on diversity, equity, and inclusion
• Support communication of operational policies and updates at staff meetings and help gather staff feedback
• Support distribution of branded materials and culture-building activities
• Coordinate logistics for organization-wide meetings and events, including in-person retreats and all-staff meetings
• Administer Lattice systems, including performance management cycles and the employee engagement survey
• Support hiring logistics and maintain pipeline tracking and reporting for hiring managers and leadership
• Maintain personnel records and administer onboarding/offboarding documentation
• Draft and distribute internal newsletters; maintain Intranet (Sunray) content for the TFO team
• Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
• Work to embed equity in all organizational internal practices and culture, as well as our programs
• A personal commitment to being a part of an inclusive and just workplace, including a commitment to being on a journey with Vote Solar to develop personal and inter-personal core competencies related to diversity, equity, inclusion and justice
• Understanding how we work (in collaborative, authentic partnership), is as important as what we work on
• Problem-solving orientation that includes thinking ahead to identify possible obstacles, searching for and proposing answers, and independently owning work as assigned
• Ability to navigate ambiguity in self and in team
• A competitive package, including 4 weeks of paid vacation, 12 days of sick leave, 4 days of personal leave and 16 paid holidays, including the last 5 business days of December
• Full-time staff receive 100% employer-provided health, dental and vision care for both the employee and dependents
• Full-time staff receive a retirement savings plan with an employer contribution of 3.5%
• All regular employees receive a paid parental and medical leave policy