Intellectual Property Paralegal II

Summary

The Allen Institute advances scientific research through large-scale, multidisciplinary studies in biology and human health. The Intellectual Property Paralegal II will manage and protect the organization’s intellectual property portfolio, including patents, trademarks, copyrights, and related agreements. The role supports prosecution, docketing, compliance, portfolio administration, reporting, and coordination with legal counsel, researchers, inventors, and business stakeholders.

Responsibilities

• Maintain the organization's intellectual property portfolio, including patents, trademarks, copyrights, and other intellectual property assets
• Coordinate domestic and international intellectual property prosecution activities to support the protection and preservation of organizational innovations and brands
• Monitor and administer intellectual property deadlines, filings, renewals, maintenance requirements, and other critical portfolio obligations
• Maintain the accuracy, completeness, and integrity of intellectual property records, databases, and portfolio information
• Support intellectual property compliance activities, reporting requirements, and governance obligations
• Provide operational support for intellectual property-related agreements, transactions, and portfolio administration activities
• Generate and analyze intellectual property portfolio information, metrics, and status reporting to support legal and business decision-making
• Collaborate with internal stakeholders, inventors, researchers, business teams, and external counsel to facilitate intellectual property activities and portfolio management
• Develop, maintain, and improve intellectual property processes, procedures, standards, and operational best practices
• Support intellectual property audits, reviews, and strategic initiatives that enhance portfolio management effectiveness and operational efficiency
• Serve as a resource for intellectual property portfolio information, status updates, and process guidance across the organization
• Protect confidential intellectual property information while ensuring appropriate documentation, record management, and information stewardship

Skills

• • Associate degree, bachelor's degree, paralegal certificate, or an equivalent combination of education and relevant experience
• • Minimum of five years of specialized experience in intellectual property law, patent prosecution, trademark administration, or intellectual property portfolio management
• • Experience supporting U.S. and international patent prosecution activities
• • Experience managing patent and/or trademark docketing systems and critical filing deadlines
• • Experience maintaining the accuracy and integrity of intellectual property records, databases, and portfolio information
• • Experience collaborating with attorneys, outside counsel, inventors, scientists, researchers, and business stakeholders
• • Experience supporting intellectual property compliance, reporting, portfolio administration, and governance activities
• • Working knowledge of U.S. patent and trademark prosecution processes, filing requirements, and maintenance obligations
• • Familiarity with USPTO procedures, patent prosecution documentation, and trademark maintenance requirements
• • Proficiency with intellectual property management and docketing systems
• • Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint
• • Ability to maintain accurate records, handle confidential information with discretion, and exercise sound judgment
• • Occasional lifting up to 30 pounds
• • Fine motor movements in fingers/hands to operate computers and other office equipment
• • Stooping, bending, crouching
• • This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State
• • Bachelor's degree and/or ABA-approved Paralegal Certificate
• • Paralegal certification (e.g., NALA Certified Paralegal, NFPA Registered Paralegal, or equivalent)
• • Five or more years of intellectual property paralegal experience
• • Experience supporting biotechnology, life sciences, research, medical device, or technology organizations
• • Experience administering domestic and international patent and trademark portfolios, including coordination with foreign associates and outside counsel
• • Experience with intellectual property management, docketing, and innovation management software platforms, such as Inteum Minuet, FoundationIP, Anaqua, CPI, or similar systems
• • Experience supporting federal funding compliance and invention reporting requirements
• • Experience developing portfolio metrics, reporting, analytics, and operational process Improvements
• • Continuous learner with a strong interest in intellectual property and a willingness to adapt to evolving legal, regulatory, and operational requirements
• • Highly organized and detail-oriented, with exceptional attention to accuracy and completeness
• • Self-starter with the ability to work independently while collaborating effectively across teams and stakeholder groups
• • Strong written and verbal communication skills, with the ability to communicate effectively with legal counsel, inventors, researchers, scientists, and business stakeholders
• • Demonstrated ability to manage multiple priorities, meet deadlines, and operate effectively in a complex, fast-paced environment

Qualifications

Must Haves

• • Associate degree, bachelor's degree, paralegal certificate, or an equivalent combination of education and relevant experience
• • Minimum of five years of specialized experience in intellectual property law, patent prosecution, trademark administration, or intellectual property portfolio management
• • Experience supporting U.S. and international patent prosecution activities
• • Experience managing patent and/or trademark docketing systems and critical filing deadlines
• • Experience maintaining the accuracy and integrity of intellectual property records, databases, and portfolio information
• • Experience collaborating with attorneys, outside counsel, inventors, scientists, researchers, and business stakeholders
• • Experience supporting intellectual property compliance, reporting, portfolio administration, and governance activities
• • Working knowledge of U.S. patent and trademark prosecution processes, filing requirements, and maintenance obligations
• • Familiarity with USPTO procedures, patent prosecution documentation, and trademark maintenance requirements
• • Proficiency with intellectual property management and docketing systems
• • Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint
• • Ability to maintain accurate records, handle confidential information with discretion, and exercise sound judgment
• • Occasional lifting up to 30 pounds
• • Fine motor movements in fingers/hands to operate computers and other office equipment
• • Stooping, bending, crouching
• • This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State

Nice to Haves

• • Bachelor's degree and/or ABA-approved Paralegal Certificate
• • Paralegal certification (e.g., NALA Certified Paralegal, NFPA Registered Paralegal, or equivalent)
• • Five or more years of intellectual property paralegal experience
• • Experience supporting biotechnology, life sciences, research, medical device, or technology organizations
• • Experience administering domestic and international patent and trademark portfolios, including coordination with foreign associates and outside counsel
• • Experience with intellectual property management, docketing, and innovation management software platforms, such as Inteum Minuet, FoundationIP, Anaqua, CPI, or similar systems
• • Experience supporting federal funding compliance and invention reporting requirements
• • Experience developing portfolio metrics, reporting, analytics, and operational process Improvements
• • Continuous learner with a strong interest in intellectual property and a willingness to adapt to evolving legal, regulatory, and operational requirements
• • Highly organized and detail-oriented, with exceptional attention to accuracy and completeness
• • Self-starter with the ability to work independently while collaborating effectively across teams and stakeholder groups
• • Strong written and verbal communication skills, with the ability to communicate effectively with legal counsel, inventors, researchers, scientists, and business stakeholders
• • Demonstrated ability to manage multiple priorities, meet deadlines, and operate effectively in a complex, fast-paced environment

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Basic life insurance
• Eligibility to enroll in the Allen Institute’s 401k plan
• Paid time off
• Hybrid work environment with the ability to work remotely and onsite