IP Docketing Specialist

Summary

Reed Smith LLP is a law firm specializing in intellectual property. The IP Docketing Specialist will support data management and processing related to patent and trademark matters, ensuring accurate documentation and assisting with client transfers.

Responsibilities

• Proficient with Adobe Acrobat, Microsoft Word and Excel
• Review, process and docket incoming and outgoing communications for patent and trademark matters
• Utilize computerized records management software programs and update systems to reflect up-to-date data
• Support the intellectual property practice group with data audit projects in Digital File, PATTSYWAVE and PracticeLink systems to ensure information aligns
• Support projects relating to the incoming and outgoing transfer of client documents, files and matters
• Assist with IP client portal setup and maintenance
• Create docket reports, data extracts and other digital records reports upon request
• Utilize records management systems and update necessary systems to reflect accurate data
• Assist the docketing manager with software implementation projects, with a focus on data auditing
• Respond to requests from internal personnel
• Maintain regular and consistent attendance
• Perform other duties as assigned

Skills

• Bachelor's degree or equivalent experience
• Prior experience in the intellectual property field in a law firm or corporate in-house environment
• Three to five years of patent prosecution experience, both foreign and domestic (U.S.)
• Proficient with Adobe Acrobat, Microsoft Word and Excel
• Keen attention to detail
• Excellent interpersonal and communication skills, with the ability to work with a diverse group of attorneys and staff via telephone, email and in person
• Advanced knowledge of software programs and hardware used to perform processing tasks
• Professional demeanor, high-quality work standards and the ability to prioritize and perform effectively under pressure
• Ability to adapt to changing responsibilities and circumstances
• Ability to work well within a team-oriented environment and contribute to effective team relationships
• Ability to identify issues and proactively resolve or escalate as necessary
• Ability to manage stress in a fast-paced work environment
• Ability to handle multiple tasks daily and complete assignments within set timelines
• Ability to use independent judgment and discretion and adapt to changing work situations
• Ability to grasp and apply new ideas
• Ability to sit or stand for extended periods and perform tasks requiring prolonged and extensive computer use
• Ability to utilize technology, including computers and telecommunication devices
• Ability to read and interpret written documents, computer screens and other visual displays accurately
• Ability to communicate effectively, both orally and in writing, with individuals at all levels
• Ability to work extended hours as required

Qualifications

Must Haves

• Bachelor's degree or equivalent experience
• Prior experience in the intellectual property field in a law firm or corporate in-house environment
• Three to five years of patent prosecution experience, both foreign and domestic (U.S.)
• Proficient with Adobe Acrobat, Microsoft Word and Excel
• Keen attention to detail
• Excellent interpersonal and communication skills, with the ability to work with a diverse group of attorneys and staff via telephone, email and in person
• Advanced knowledge of software programs and hardware used to perform processing tasks
• Professional demeanor, high-quality work standards and the ability to prioritize and perform effectively under pressure
• Ability to adapt to changing responsibilities and circumstances
• Ability to work well within a team-oriented environment and contribute to effective team relationships
• Ability to identify issues and proactively resolve or escalate as necessary
• Ability to manage stress in a fast-paced work environment
• Ability to handle multiple tasks daily and complete assignments within set timelines
• Ability to use independent judgment and discretion and adapt to changing work situations
• Ability to grasp and apply new ideas
• Ability to sit or stand for extended periods and perform tasks requiring prolonged and extensive computer use
• Ability to utilize technology, including computers and telecommunication devices
• Ability to read and interpret written documents, computer screens and other visual displays accurately
• Ability to communicate effectively, both orally and in writing, with individuals at all levels
• Ability to work extended hours as required

Benefits

• 401(k) retirement plan
• Medical insurance
• Health savings account (HSA)
• Virtual health services
• Dental insurance
• Vision insurance
• Accident insurance
• Hospital indemnity insurance
• Critical illness insurance
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Flexible spending accounts (FSA)
• Lyra Health employee assistance program (EAP)
• Paid family leave (for eligible exempt and non-exempt staff)
• Transportation benefit
• Back-up child care services
• College coach program
• Pet insurance
• Paid sick time (for exempt staff)
• Paid time off (available to all full-time, non-temporary employees)
• Virtual health services
• Tuition assistance
• Flexible benefits program
• Business casual dress code
• This role is remote