Patent Coordinator

Summary

Amgen is a biotechnology company focused on developing, manufacturing, and delivering medicines for serious illnesses. The Patent Coordinator supports the Biotechnology and Process Development patent practice by coordinating patent filings, records, deadlines, prosecution documents, and administrative workflows with attorneys, agents, inventors, Patent Operations, and outside counsel.

Responsibilities

• Prepare, assemble, proofread, and file attorney-directed patent documents with the U.S. Patent and Trademark Office (USPTO) and the World Intellectual Property Organization (WIPO), including documents supporting patent applications and amendments, declarations, information disclosure statements (IDSs), assignments, powers of attorney, and other prosecution documents
• Prepare filing shells and supporting documents for Office Action responses and other prosecution submissions; coordinate review and approval with the responsible attorney or agent and file approved documents by the applicable deadline
• Maintain and monitor attorneys’ patent prosecution dockets in IP Management System (IPMS). Review incoming USPTO, WIPO, foreign associate, and internal correspondence; enter and verify actions and dates; run docket reports; follow up on open items; and promptly flag approaching deadlines, missing information, and potential timing risks to the responsible attorney
• Maintain complete and organized electronic matter files in IPMS, including correspondence, file histories, filing receipts, and relevant documents. Confirm that Patent Operations can access documents needed for foreign filings and related work
• Prepare and file IDSs based on attorney instructions and maintain citation matrices and related citation records in IPMS
• Coordinate foreign filing formalities with the responsible filing facilitator and outside counsel, including requests and processing for powers of attorney, assignments, declarations, and other required documents
• Process, record, and track patent assignments and supporting documents, including coordinating execution, filing, and recordation as directed
• Provide administrative support to attorneys and agents, including prioritizing and routing communications, preparing correspondence, maintaining calendars and files, scheduling meetings, coordinating travel, and assisting with reports and other projects
• Protect confidential information, follow established filing and records practices, and identify practical ways to improve accuracy and efficiency in patent support workflows

Skills

• Associate's degree and 2 years of legal experience
• 2 years in a technical school setting with hands-on experience
• High school diploma / GED and 4 years of legal experience
• Three or more years of recent patent prosecution support experience in a law firm or corporate legal department
• Experience preparing and filing U.S. and international patent prosecution documents, including applications, IDSs, declarations, assignments, and Office Action response papers
• Experience maintaining patent deadlines, reviewing prosecution correspondence, and coordinating with attorneys, agents, and foreign associates
• Experience with ANAQUA or another intellectual property management or docketing system
• Familiarity with USPTO and WIPO electronic filing systems is preferred
• Strong proofreading, document preparation, and Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
• Excellent organization, communication, and time-management skills, with the ability to handle confidential information, manage competing priorities, and raise issues promptly
• A paralegal certificate or equivalent legal training is a plus
• Notary Public commission, or willingness to obtain one if required for assigned duties, is preferred

Qualifications

Must Haves

• Associate's degree and 2 years of legal experience
• 2 years in a technical school setting with hands-on experience
• High school diploma / GED and 4 years of legal experience

Nice to Haves

• Three or more years of recent patent prosecution support experience in a law firm or corporate legal department
• Experience preparing and filing U.S. and international patent prosecution documents, including applications, IDSs, declarations, assignments, and Office Action response papers
• Experience maintaining patent deadlines, reviewing prosecution correspondence, and coordinating with attorneys, agents, and foreign associates
• Experience with ANAQUA or another intellectual property management or docketing system
• familiarity with USPTO and WIPO electronic filing systems is preferred
• Strong proofreading, document preparation, and Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
• Excellent organization, communication, and time-management skills, with the ability to handle confidential information, manage competing priorities, and raise issues promptly
• A paralegal certificate or equivalent legal training is a plus
• Notary Public commission, or willingness to obtain one if required for assigned duties, is preferred

Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible