Remote (U.S. Only) Accounting Specialist

Summary

Bastian Accounting & Bookkeeping, LLC provides bookkeeping, tax planning, tax preparation, sales tax compliance, payroll support, and financial education for U.S.-based photographers. The Accounting Specialist manages bookkeeping for assigned clients, records and reconciles transactions, prepares monthly financials, communicates with clients, and maintains accurate and confidential financial records.

Responsibilities

• Manage recurring bookkeeping work for an assigned group of clients
• Categorize and record financial transactions accurately
• Reconcile bank accounts and credit cards and troubleshoot discrepancies
• Record income across client systems and payment platforms
• Review transactions for missing, duplicate, unusual, or incorrectly categorized items
• Prepare monthly bookkeeping work for review
• Request and follow up on client documentation and missing information
• Communicate with clients regarding bookkeeping questions, open items, and updates
• Maintain detailed notes documenting completed work, open items, and follow-up needs
• Update leadership on client-work status, delays, and issues requiring guidance
• Follow monthly-close procedures and internal deadlines
• Help maintain organized processes and update SOPs as needed
• Maintain confidentiality and handle sensitive financial data with care
• Participate in ongoing training and apply current firm procedures and bookkeeping standards

Skills

• Prior bookkeeping or accounting experience
• Strong attention to detail and accuracy
• Experience with reconciliations and recurring monthly-close work
• Excellent organization and time-management skills
• Strong written and verbal communication skills
• Ability to communicate confidently and professionally with clients
• Ability to work independently in a remote environment and collaborate with a team
• Comfort learning and using accounting software and client-facing systems
• Proficiency in QuickBooks Online or Xero, plus Google Workspace
• Ability to manage multiple client deadlines and recurring responsibilities
• Willingness to ask questions, accept feedback, and apply training consistently
• High school diploma or equivalent
• Previous bookkeeping or related accounting experience required
• Basic sales-tax knowledge is helpful but not required

Qualifications

Must Haves

• Prior bookkeeping or accounting experience
• Strong attention to detail and accuracy
• Experience with reconciliations and recurring monthly-close work
• Excellent organization and time-management skills
• Strong written and verbal communication skills
• Ability to communicate confidently and professionally with clients
• Ability to work independently in a remote environment and collaborate with a team
• Comfort learning and using accounting software and client-facing systems
• Proficiency in QuickBooks Online or Xero, plus Google Workspace
• Ability to manage multiple client deadlines and recurring responsibilities
• Willingness to ask questions, accept feedback, and apply training consistently
• High school diploma or equivalent
• Previous bookkeeping or related accounting experience required

Nice to Haves

• Basic sales-tax knowledge is helpful but not required

Benefits

• Four-day workweek, Monday through Thursday, with Fridays off.
• Full-time 32-hour schedule.
• Paid company-wide holiday closure from Christmas through New Year’s.
• Unlimited paid time off after six months.
• Wellness allowance after six months.
• Annual team retreats.
• Supportive and collaborative team environment.
• Structured training and ongoing professional development.
• Opportunities for growth and advancement.
• IRA with 3% employer match after six months.
• Fully remote team.
• Bastian Accounting can provide a second monitor if needed.