Remote Bookkeeper

Summary

Reliable Security Staffing provides dependable professional security services while emphasizing integrity, accountability, responsiveness, and quality service. The Remote Bookkeeper will support the organization's financial operations by maintaining accurate transaction records, managing invoices and payments, reconciling accounts, preparing bookkeeping reports, and protecting confidential financial information.

Responsibilities

• Record, categorize, update, and maintain financial transactions in approved accounting systems and spreadsheets
• Maintain accurate records of income, expenses, purchases, payments, receipts, and other business transactions
• Review financial documents for completeness and accuracy before entering information into accounting systems
• Maintain organized electronic records of invoices, receipts, statements, payment confirmations, and supporting documentation
• Ensure transactions are appropriately categorized according to established accounting procedures and company policies
• Follow established financial record-retention, confidentiality, and information-security requirements
• Assist with recording and tracking vendor invoices, bills, payments, and outstanding balances
• Maintain customer billing and payment records and assist with monitoring accounts receivable
• Verify invoice information, payment details, and supporting documentation for accuracy
• Track due dates and assist with identifying overdue invoices or outstanding balances
• Coordinate with appropriate team members regarding missing documentation, billing discrepancies, or payment questions
• Maintain accurate records of payments received and payments issued
• Assist with reconciling bank, credit card, payment-processing, and other financial accounts
• Compare internal accounting records with statements and transaction documentation to verify accuracy
• Identify missing, duplicate, incorrectly categorized, or inconsistent transactions
• Research routine discrepancies and coordinate with appropriate personnel when additional information is required
• Maintain supporting documentation for completed reconciliations
• Assist with month-end reconciliation and bookkeeping activities as assigned
• Prepare recurring and ad hoc bookkeeping reports using available financial information
• Assist with preparing income and expense summaries, account balances, transaction reports, and other financial schedules
• Maintain spreadsheets and reports used to track financial activity
• Organize financial information into clear and understandable formats for management and accounting personnel
• Assist with gathering financial documentation required for month-end, quarter-end, and year-end accounting activities
• Provide accurate financial information and supporting records in response to authorized internal requests
• Review bookkeeping records for incomplete, duplicate, outdated, or incorrectly entered information
• Perform routine accuracy checks on financial transactions and supporting documentation
• Correct routine bookkeeping errors in accordance with established procedures and escalate significant discrepancies when appropriate
• Maintain consistent transaction descriptions, account classifications, and documentation standards
• Protect confidential company, customer, vendor, banking, payroll, and financial information
• Assist with maintaining accurate records for internal reviews, audits, tax preparation, and other accounting requirements
• Collaborate with accounting, finance, administrative, operations, purchasing, and management teams regarding financial documentation and bookkeeping needs
• Assist with collecting invoices, receipts, expense documentation, and other required financial records
• Respond professionally to authorized internal questions regarding transaction records and supporting documentation
• Identify opportunities to improve bookkeeping, documentation, reconciliation, and recordkeeping processes
• Participate in accounting and finance projects as assigned
• Maintain knowledge of company accounting systems, bookkeeping procedures, financial policies, and documentation standards

Skills

• * Strong numerical accuracy and attention to detail
• * Ability to review financial information and identify discrepancies or missing documentation
• * Basic understanding of bookkeeping principles, financial transactions, income, expenses, accounts payable, and accounts receivable
• * Ability to maintain accurate and organized financial records
• * Willingness to learn company-specific bookkeeping procedures and accounting practices
• * Familiarity with Microsoft Excel, Word, Outlook, or similar productivity applications
• * Basic experience with spreadsheets, accounting software, bookkeeping platforms, or financial recordkeeping systems is beneficial
• * Ability to accurately enter numerical and financial information
• * Ability to learn new accounting software and company-specific financial systems through provided training
• * Ability to maintain organized and accurate financial records
• * Strong time-management and prioritization abilities
• * Ability to manage multiple bookkeeping assignments while meeting established deadlines
• * Consistent documentation and recordkeeping practices
• * Ability to follow established accounting procedures and internal controls
• * Strong written and verbal communication skills
• * Ability to communicate professionally regarding financial records and documentation
• * Ability to collaborate effectively with accounting personnel, managers, vendors, customers, and other authorized stakeholders as required
• * Comfortable requesting clarification when financial information or documentation is incomplete
• * Strong discretion when handling confidential and sensitive financial information
• * High school diploma or equivalent required
• * Bookkeeping or accounting coursework, training, or certification is beneficial
• * Previous experience in bookkeeping, accounting support, accounts payable, accounts receivable, billing, payroll support, financial administration, or office administration is advantageous
• * Entry-level candidates and individuals with relevant transferable skills are encouraged to apply
• * Ability to work independently and remain productive with limited direct supervision
• * Reliable internet connection and an appropriate workspace for performing assigned duties
• * Ability to communicate regularly through email, instant messaging, video conferencing, and other approved collaboration platforms
• * Ability to securely access and work with accounting systems and financial documentation
• * Ability to maintain the confidentiality and security of company, customer, vendor, and financial information while working remotely
• * Availability during assigned working hours for meetings, reporting, bookkeeping activities, and team collaboration
• * Experience with **QuickBooks, Xero, Sage, FreshBooks, Microsoft 365, Google Workspace, or similar accounting and productivity platforms** is advantageous but not required for all candidates
• * Associate's or Bachelor's degree in **Accounting, Finance, Business Administration, or a related field** is preferred but not required

Qualifications

Must Haves

• * Strong numerical accuracy and attention to detail
• * Ability to review financial information and identify discrepancies or missing documentation
• * Basic understanding of bookkeeping principles, financial transactions, income, expenses, accounts payable, and accounts receivable
• * Ability to maintain accurate and organized financial records
• * Willingness to learn company-specific bookkeeping procedures and accounting practices
• * Familiarity with Microsoft Excel, Word, Outlook, or similar productivity applications
• * Basic experience with spreadsheets, accounting software, bookkeeping platforms, or financial recordkeeping systems is beneficial
• * Ability to accurately enter numerical and financial information
• * Ability to learn new accounting software and company-specific financial systems through provided training
• * Ability to maintain organized and accurate financial records
• * Strong time-management and prioritization abilities
• * Ability to manage multiple bookkeeping assignments while meeting established deadlines
• * Consistent documentation and recordkeeping practices
• * Ability to follow established accounting procedures and internal controls
• * Strong written and verbal communication skills
• * Ability to communicate professionally regarding financial records and documentation
• * Ability to collaborate effectively with accounting personnel, managers, vendors, customers, and other authorized stakeholders as required
• * Comfortable requesting clarification when financial information or documentation is incomplete
• * Strong discretion when handling confidential and sensitive financial information
• * High school diploma or equivalent required
• * Bookkeeping or accounting coursework, training, or certification is beneficial
• * Previous experience in bookkeeping, accounting support, accounts payable, accounts receivable, billing, payroll support, financial administration, or office administration is advantageous
• * Entry-level candidates and individuals with relevant transferable skills are encouraged to apply
• * Ability to work independently and remain productive with limited direct supervision
• * Reliable internet connection and an appropriate workspace for performing assigned duties
• * Ability to communicate regularly through email, instant messaging, video conferencing, and other approved collaboration platforms
• * Ability to securely access and work with accounting systems and financial documentation
• * Ability to maintain the confidentiality and security of company, customer, vendor, and financial information while working remotely
• * Availability during assigned working hours for meetings, reporting, bookkeeping activities, and team collaboration

Nice to Haves

• * Experience with **QuickBooks, Xero, Sage, FreshBooks, Microsoft 365, Google Workspace, or similar accounting and productivity platforms** is advantageous but not required for all candidates
• * Associate's or Bachelor's degree in **Accounting, Finance, Business Administration, or a related field** is preferred but not required

Benefits

• Comprehensive training will be provided on applicable company accounting systems, bookkeeping procedures, financial documentation standards, and internal workflows.
• This role is eligible for our remote work policy
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Employer-paid short-term and long-term disability insurance
• ESPP
• Generous paid time off including wellness days, holidays and leave programs
• 401(k) Retirement Savings Plan with a company match
• Supplemental benefits for full time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits
• Opportunities to develop your skills, take on meaningful responsibilities, collaborate with dedicated professionals, and build a career path that supports your professional growth.