Office Assistant III

Summary

Bexar County is seeking an Office Assistant III to provide general to complex secretarial and clerical support. The role prepares reports, maintains computerized and personnel files, assists with budget and accounting functions, handles communications, and supports administrative operations.

Responsibilities

• Prepares and types moderately complex letters and memos utilizing a personal computer, typewriter and/or word processor
• Maintains statistics and develops complex reports
• Maintains and updates personnel records such as attendance
• Assists with budget preparation and other related accounting functions
• Enters and updates data in a personal computer or CRT utilizing spreadsheet or database applications
• Answers telephone, routes calls and takes messages utilizing discretion and tact
• Develops and maintains files
• Copies information and distributes to appropriate location
• Responds to general and complex questions and complaints regarding department or work
• May supervise, lead or train administrative or clerical support personnel
• May order and maintain supplies
• May open and distribute mail
• Performs related duties as required

Skills

• Graduation from High School or a General Education Development (GED) certificate, and three (3) years administrative experience in an office environment; or equivalent combination of education and experience
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
• Skill in operating a personal computer, typewriter and other office equipment
• Ability to accurately enter data and file information; ability to work independently; ability to organize, compile and record information accurately; ability to operate personal computer and basic office equipment; ability to establish and maintain effective working relationships with co-workers, County employees and the general public

Qualifications

Must Haves

• Graduation from High School or a General Education Development (GED) certificate, and three (3) years administrative experience in an office environment; or equivalent combination of education and experience
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
• Skill in operating a personal computer, typewriter and other office equipment
• Ability to accurately enter data and file information; ability to work independently; ability to organize, compile and record information accurately; ability to operate personal computer and basic office equipment; ability to establish and maintain effective working relationships with co-workers, County employees and the general public

Benefits

• Retirement benefits