Project Manager

Summary

BGBx is an independent commercial solutions partner serving pharmaceutical and life science companies through consulting and communications. The Project Manager leads medium-complexity projects from inception through execution, managing scope, resources, timelines, budgets, quality, client engagement, and agency processes.

Responsibilities

• Partners with Account to apply experience across program mix, technologies, and promotional channels to deliver innovative solutions, leveraging agency capabilities that address client needs
• Creates and manages project workplans at the program level, partnering with Account to define project requirements and success metrics and Resource Management to develop appropriate staff plans
• Creates risk mitigation plan (when needed) with possible scenarios and solutions for projects based on executional experience as well as specific areas of project uncertainty
• Collaborates with functional department project leads to evolve agency service delivery process and toolset
• Manages execution of work on assigned projects, holding all team members accountable to the delivery of their assigned work, maintaining projects SOPs, and adhering to quality control practices
• Manages and documents work status/hotsheets ensuring that team is tracking appropriately to the workplan
• Proactively tracks resource needs across projects and alerts resource manager of unfulfilled gaps or capacity
• Actively mitigates risk by anticipating potential executional barriers, identifying quality, budget, and timeline impacts, and developing possible solutions with appropriate input and collaboration
• Identifies and documents internal changes in scope or workplan and alerts Account if client follow-up is needed
• Resolves executional issues in partnership with account, ensuring appropriate team communication and escalation as warranted
• Participates in client status/execution meetings as needed to support communication/understanding of executional tasks and processes
• Partners with Account to help problem-solve executional challenges
• Works with Account lead to define team processes, communications plan and rules of engagement, and manages team adherence
• Develops and deploys consistent project documentation including scopes of work, project plans, solution blueprints, project definition plans, contact/status/reports/hotsheets
• Collaborates with department leads to develop, document, and disseminate clear workflow plans and staff assignments to support execution of work
• Employes agency methodology for estimating project hours, fee, and costs and provides solid rationale
• Partners with Account to represent agency financial objectives when communication and negotiating budgets and amendments
• Monitors staffing and expenditures across team to ensure actuals remain in line with estimates, client guidelines, and agency financial performance goals
• Maintains timely and appropriate communication of financial status across assigned projects to Account and supervisor based on agency SOPs
• Collaborates with Account to manage scope changes and financial reconciliations
• Supports fiscal account management with Account leads by providing information and POVs

Skills

• 2+ years of project management experience, preferably in pharmaceutical advertising or medical communications
• Expertise in managing project budgets, timelines, and resources
• Demonstrates the ability to successfully onboard and train others in the Associate Level
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Ability to “think on your feet” and resolve issues quickly with little to no direction from supervisors; makes good judgments and renders solid decisions
• High attention to detail and a commitment to delivering quality results
• Adaptability and ability to manage multiple priorities
• Demonstrates the ability to successfully onboard and train others in the Associate level

Qualifications

Must Haves

• 2+ years of project management experience, preferably in pharmaceutical advertising or medical communications
• Expertise in managing project budgets, timelines, and resources
• Demonstrates the ability to successfully onboard and train others in the Associate Level
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Ability to “think on your feet” and resolve issues quickly with little to no direction from supervisors; makes good judgments and renders solid decisions
• High attention to detail and a commitment to delivering quality results
• Adaptability and ability to manage multiple priorities
• Demonstrates the ability to successfully onboard and train others in the Associate level

Benefits

• Health care insurance
• Retirement plans
• Generous paid time off and holidays
• Wellness benefits
• Life insurance
• Learning and development opportunities
• Other resources that support our employees throughout their careers
• Additional benefits may be available based on your location.