Project Coordinator

Summary

Burke Porter, an Ascential Technologies brand, is seeking a Project Coordinator to support its Program Management team. The role assists Program and Project Managers with project planning, documentation, scheduling, customer coordination, ERP reporting, meeting logistics, and process improvement.

Responsibilities

• Support Program and Project Managers throughout the project lifecycle, ensuring accurate tracking of actions, risks, and deliverables
• Facilitate and monitor incoming customer requests, concerns, and priorities; ensure timely routing and follow‑up
• Act as a customer‑facing coordinator for routine updates, meeting scheduling, and communication needs
• Prepare project documentation including meeting minutes, status reports, and communication summaries
• Assist in updating project schedules and tracking project milestones, deadlines, and risks; proactively identify gaps or delays
• Participate in weekly project status meetings and assist in preparing agendas and materials
• Maintain organized project files, notes, data, and documentation archives
• Assist with additional project management responsibilities as requested by Program and Project Managers
• Assist in preparing materials and logistics for on‑site customer meetings
• Assist in preparing presentation materials for internal and external project reviews (ex: PMR, QBR)
• Support project set up and report extraction from ERP system
• Contribute to PMO success by identifying improvement opportunities, recognizing patterns, and sharing ideas for improvement
• Contribute positively to a collaborative and supportive working environment
• Perform all tasks in alignment with company quality and safety standards
• Participate actively in training, team communication, and departmental initiatives
• Demonstrate integrity, professionalism, and accountability
• Anticipate challenges and work proactively to resolve them
• Maintain a resilient, optimistic approach to change and problem-solving
• Work independently when needed while uplifting and motivating others
• Remain organized, data-driven, and committed to meeting deadlines with a positive attitude

Skills

• Associate degree or at least 4 years of relevant experience
• Strong proficiency with Windows OS and Microsoft Office tools
• Exceptional organizational skills with strong attention to detail
• Strong verbal and written communication skills
• Ability to manage multiple priorities and follow through on commitments
• Previous experience in project management functions
• Previous experience in medical device or life sciences - manufacturing or product design
• Previous experience with project planning (Microsoft Project, Smartsheet, etc.)

Qualifications

Must Haves

• Associate degree or at least 4 years of relevant experience
• Strong proficiency with Windows OS and Microsoft Office tools
• Exceptional organizational skills with strong attention to detail
• Strong verbal and written communication skills
• Ability to manage multiple priorities and follow through on commitments

Nice to Haves

• Previous experience in project management functions
• Previous experience in medical device or life sciences - manufacturing or product design
• Previous experience with project planning (Microsoft Project, Smartsheet, etc.)

Benefits

• This position can be remote, hybrid or on-site in San Diego CA or HamLake MN