Administrative Assistant-ENT

Summary

Cincinnati Children's is a pediatric healthcare organization seeking an Administrative Assistant-ENT to support its Otolaryngology department. The role coordinates meetings and events, manages communications and technology, prepares medical and scientific documents, and supports payroll, budget, and human resources processes.

Responsibilities

• Schedule and coordinate conferences, meetings, interviews, and appointments
• Independently resolve scheduling conflicts anticipating scheduling problems
• Coordinate conference calls, teleconferences, and video conferencing
• Perform advanced library searches utilizing electronic resources
• Act as liaison for coordination of physical moves
• Work with outside vendors
• Plan and oversee special events, programs, conferences, and symposiums
• Set up, operate, and maintain office equipment
• Researches information following well-defined paths and responds to a multitude of requests
• Functions as a resource on department policy and processes
• Works effectively with other departments, external agencies, and vendors
• Troubleshoots in response to problems and poses solutions
• Use software applications to create and edit workbooks, documents, and presentations
• Understand the functions of software used in the department and uses this knowledge to organize information
• Produce queries from databases and reviews data to look for variances
• Produce well-written notes, documents, or communications
• Transcribe medical dictation
• Take meeting minutes and format for final review
• Compose and edit correspondence, reports, and proposals
• Review, prepare, and submit grant materials to meet submission requirements
• Type, format, and submit scientific manuscripts and journal reviews
• Provide manuscript and reference support
• Effectively demonstrates skills related to the completion and processing of forms, documents, and reports
• Collects and electronically submits payroll information for department
• Acts as a liaison with payroll
• Compiles information and performs data entry for departmental budget information/expense tracking
• Assists with completion of HR forms
• Assists with account reconciliation
• Validates accuracy of information submitted and resolves discrepancies
• Acts as a liaison with Human Resources Management Services to facilitate personnel processes

Skills

• High school diploma or equivalent
• 2+ years of work experience in a related job discipline

Qualifications

Must Haves

• High school diploma or equivalent
• 2+ years of work experience in a related job discipline

Benefits

• Additional pay (e.g., shift, on-call, or weekend differentials) may apply.