Digital Project Coordinator

Summary

Clear View Compass LLC is seeking a Digital Project Coordinator to manage and optimize sales funnels, oversee project delivery, and maintain project scope and schedules. The role involves acting as the primary contact for stakeholders and collaborating with internal teams to ensure brand consistency and project efficiency.

Responsibilities

• Manage and optimize sales funnels for our CVC and all DBAs: CVC knowledge/educational content/digital asset sales, Digital marketing services, digital leasing and 'rent and rank' services
• Ensure the timely delivery of projects by coordinating with internal team members and external vendors
• Maintain project scope and ensure all project requirements are met
• Develop and manage project schedules and budgets, ensuring adherence to timelines and financial constraints
• Serve as the primary point of contact for project stakeholders, providing regular updates and addressing any issues or concerns
• Identify potential project risks and implement effective solutions to mitigate them
• Work closely with internal teams to ensure brand consistency and support their media needs
• Maintain comprehensive project documentation for reference and reporting purposes
• Suggest and implement process improvements to enhance project efficiency and effectiveness
• Assist with planning and implementing special events (in-person and virtual)

Skills

• Excellent communication and interpersonal skills: Ability to clearly articulate ideas and project details both verbally and in writing, ensuring effective collaboration with team members and seamless coordination with clients. This includes active listening, providing constructive feedback, and adapting communication styles to suit diverse audiences. Demonstrating strong communication skills will involve conducting virtual meetings with confidence, crafting detailed project updates, and fostering positive relationships that drive project success
• Self-Reflection & Feedback: Excellent at self-reflecting on needs and strengths; able to receive and apply feedback well. Able to communicate vital information about availability/capacity, personal/professional boundaries, need for support, etc., in a clear and timely way to team members
• Tech-Savvy: Proficiency in essential digital tools and technologies, including advanced skills in: MS Office Suite (Excel, Word, PowerPoint), G Suite (Google Docs, Sheets, Slides), customer relationship management (CRM) software, Digital communication and teleconferencing platforms (such as Slack, Microsoft Teams, Zoom, Google Meet). Experience should reflect a comfort with leveraging project management and automation software like Monday.com and Zapier to optimize workflow, enhance team collaboration, and maintain seamless communication in a remote work environment. Also, proficiency in using social media management tools, SEO, and web analytics platforms is required
• Graphic Design Familiarity: Basic knowledge of design software (e.g., Canva, Adobe Creative Cloud) and graphic design principles
• Time Management: Ability to work independently and manage multiple projects simultaneously
• Creative Thinking: Excel in identifying, analyzing, and resolving complex challenges using innovative and strategic approaches; Should have a proven ability to think critically and approach problems from multiple perspectives, ensuring comprehensive and effective solutions. This includes experience with brainstorming techniques such as mind mapping, SWOT analysis, and root cause analysis to develop actionable strategies
• Legal Awareness: Staying informed about industry-specific regulations and best practices, ensuring the company's operations align with legal requirements. This involves continuous learning and adaptation to new laws and guidelines as they develop. Understanding and adhering to laws and regulations that govern digital marketing and project management activities. This includes data privacy regulations (such as GDPR and CCPA), advertising standards, intellectual property rights, and contract laws
• Attention to Detail: Keen eye for detail to identify potential legal issues or non-compliance in project documents, marketing materials, and contracts
• Proactive Attitude: A proactive approach to staying up-to-date with legal developments and changes in regulations. This involves regular research, attending relevant workshops and training sessions, and consulting with legal experts when needed

Qualifications

Must Haves

• Excellent communication and interpersonal skills: Ability to clearly articulate ideas and project details both verbally and in writing, ensuring effective collaboration with team members and seamless coordination with clients. This includes active listening, providing constructive feedback, and adapting communication styles to suit diverse audiences. Demonstrating strong communication skills will involve conducting virtual meetings with confidence, crafting detailed project updates, and fostering positive relationships that drive project success
• Self-Reflection & Feedback: Excellent at self-reflecting on needs and strengths; able to receive and apply feedback well. Able to communicate vital information about availability/capacity, personal/professional boundaries, need for support, etc., in a clear and timely way to team members
• Tech-Savvy: Proficiency in essential digital tools and technologies, including advanced skills in: MS Office Suite (Excel, Word, PowerPoint), G Suite (Google Docs, Sheets, Slides), customer relationship management (CRM) software, Digital communication and teleconferencing platforms (such as Slack, Microsoft Teams, Zoom, Google Meet). Experience should reflect a comfort with leveraging project management and automation software like Monday.com and Zapier to optimize workflow, enhance team collaboration, and maintain seamless communication in a remote work environment. Also, proficiency in using social media management tools, SEO, and web analytics platforms is required
• Graphic Design Familiarity: Basic knowledge of design software (e.g., Canva, Adobe Creative Cloud) and graphic design principles
• Time Management: Ability to work independently and manage multiple projects simultaneously
• Creative Thinking: Excel in identifying, analyzing, and resolving complex challenges using innovative and strategic approaches; Should have a proven ability to think critically and approach problems from multiple perspectives, ensuring comprehensive and effective solutions. This includes experience with brainstorming techniques such as mind mapping, SWOT analysis, and root cause analysis to develop actionable strategies
• Legal Awareness: Staying informed about industry-specific regulations and best practices, ensuring the company's operations align with legal requirements. This involves continuous learning and adaptation to new laws and guidelines as they develop. Understanding and adhering to laws and regulations that govern digital marketing and project management activities. This includes data privacy regulations (such as GDPR and CCPA), advertising standards, intellectual property rights, and contract laws
• Attention to Detail: Keen eye for detail to identify potential legal issues or non-compliance in project documents, marketing materials, and contracts
• Proactive Attitude: A proactive approach to staying up-to-date with legal developments and changes in regulations. This involves regular research, attending relevant workshops and training sessions, and consulting with legal experts when needed