ECHSA, Inc. Intern/Volunteer

JOB DESCRIPTIONPOSITION TITLE: ECHSA, Inc. Intern/VolunteerREPORTS TO: Executive Director, Program Director(s)SUPERVISES: No direct supervisionBASIC FUNCTIONS:Perform the following duties that allow for the provision of servicesnecessary in order to assist low-income, Veterans, and military families inbecoming self-sufficient.GENERAL DUTIES AND RESPONSIBILITIES: Receives calls and gives information to callers, screens and routes calls toappropriate destination. Maintains phone and incoming/outgoing mail records asnecessary. Greet visitors, staff, and others in a professional and courteous manner.Interview applicants applying for agency services to obtain information, such as;sources of income and amount. Confers with perspective applicant to explaintype of services available and program requirements. Accept applications for and maintain a database of participants for referrals.Maintains waitlists, maintain/compile Community Statistical Data via US Censussources, data input and staff support. Conducts needs assessments in order to identify community needs and assistswith the development and implementation of plans that address the barriers toself-sufficiency. Types reports, business correspondence, memos, schedules, and otherstatistical and financial data. Must have the ability to determine if the participant has the potential of becomingself-sufficient. Collect, organize and analyze information about individuals through records,interviews and professional sources to access their interest, aptitude abilities andpersonality characteristics for vocational/educational planning; Maintain variousfiles, listing, and records. Assist in developing a strengths/outcome based self-sufficiency plan that outlinesthe participant’s responsibilities, services/resources to be made available tothem. Identify sources of education and training for participants based on their levels ofeducational attainment/need; assist clients in beginning human resourcedevelopment classes (HRD) professional job training skill classes, GED or otherrelated opportunities to improve job skills. Refer participants to placement services, contact agencies, governments andprivate industry for job opportunities. Provide job search, support, and jobreadiness services to assist participants in securing employment. Provide income management counseling, budgeting, credit reviews, and taxrelated information and referral services; provide other comprehensive servicesfor families according to need. Determine/process requisitions for family financial assistance on an as neededbasis. Assist clients with understanding and overcoming social and emotional problems. Conduct trainings that would enhance participant’s skills in financialmanagement, goal attainment, consumer related subjects, or other needs asapplicable.

Reviewed February 2019 Intern Job Description P. 2 Responsible for tracking participant progress to fulfill program agreements and tomeet outcome measures; Compile monthly and quarterly reports in an accurateand timely manner. Assist in notifying the public via newspaper, newsletters, public announcements,telephone contacts, leaflets, brochures, radio/television, and through networkingwith other human resource agencies. Networks with other social/human servicesagencies to assure that the participant receives available services in the areas of:educational development, job placement, emergency assistance, standardhousing placement, financial management, personal skills and life development. Participate in community outreach, recruitment, and marketing events.Participate in local government and community meetings/activities. Conduct regular follow ups with each enrolled family to ensure cooperation andcompliance with agency programs. Assist, under the direction of the Program Director(s), the program staff ontargeted goals that have been set for families. Assist Program Director(s) with various monitoring activities; randomly reviewsfiles; ensuring that all necessary documents, income calculation, and or otherforms are completed with accuracy. Assist with the preparation of annual reports, Organizational Standardscompliance, and other reports as mandated by federal and state law. Perform the following supportive duties that allow for the provision of servicesnecessary in order to assist low income families in obtaining employment,education, income management, housing, nutrition, emergency services, andhealthcare. Assist in collecting, organizing, and analyzing information about individualsutilizing records, test interviews, and professional sources to assess theirinterests, goals, and abilities necessary for vocational and educational planning. Assist with daily, weekly, and bi-weekly follow-up activities, as needed, withenrolled families to ensure cooperation and compliance with the - program. Assist with research and follow-up activities. Must maintain confidentialityAt the discretion of the Program Director, other duties may include:BASIC FUNCTIONS:This position also requires a variety of complex, responsible, and administrative dutiesrequiring a thorough knowledge of organizational procedures and the ability to workindependently, exercising judgment and initiative. Must be a team player, willing tocross-train and assist where needed.DESIRABLE QUALIFICATIONS: In pursuit of a bachelor level degree from an accredited college/university insocial or human services; OR in pursuit of an associate level degree with at least5 years of case management experience; or equivalent work in the field of socialor human services. Adequate mathematical ability; the ability to multitask; strong oral and writtencommunication skills; strong analytical, organizational, and time managementskills Must have the ability to utilize office machines and database managementexperience and a willingness to learn. Volunteers will be utilized according to their strengths and prior experience.

Eastern Carolina Human Services Agency, Inc.POSITION TITLE: ACCOUNTING TECH I (INTERN)REPORTS TO: Finance DirectorBASIC FUNCTION: The Finance Office is responsible for the operation andcontrol of effective administration procedures related toaccounting, payroll, and procurement.Interns will assist the Finance Director and Accounting Tech II with the followingduties to include, but not be limited to: Operate an effective accrual basis accounting system. Operate an effective budgetary control system including budget preparation andbudget status reporting. Operate and control an effective financial reporting system which provides thebasis for issuance of timely and accurate financial statements. Operate an effective payroll system. Prepare and maintain a documented operating procedure manual for all payrollaccounting, accounts payables, and procurement functions. Operate a system of internal control designed to safeguard the organization’sassets. Control the preparation of forms, reports, and other documents necessary forcompliance with local, state, and federal regulatory requirements related togrants received by the organization. Knowledge of respective programguidelines. Ensure that a copy of all grants/contracts with budget/budget revision are on fileand have been recorded. Ensure that all monthly, quarterly, and annual reports are submitted on a timelybasis. Ensure that all cash receipts are recorded in Cash Receipts Journal daily andposted to the general ledger. Ensure that all financial records, supporting documents, statistical records, andall other records pertinent to an agreement/contract be retained as prescribed. Ensure that all financial records (monthly budget spreadsheet summary trialbalance, adjusting journal entries and etc.) are filed monthly in each grant file. Ensure that monthly general ledger is posted and balanced each month. Ensure that checks are released only when cash is available. Ensure that transfer of funds between accounts has prior approval Complete special work and other fiscal duties assigned by the Finance Director.EDUCATION REQUIREMENTS:Enrolled/graduated from an accredited institution with a Bachelor’s or Associate leveldegree in Accounting, Finance or related field. Knowledge of computerized accounting,experience in administering federal, state, and local funds.OTHER REQUIREMENTS:Must be a team player and willing to cross train as needed. Must be willing to volunteerwith agency/community events and other duties as prescribed by the Executive Director.

Please return completed application to tmurray@echsainc.com, or feel free to drop it off at anyECHSA, Inc. location. Thank you for your interest.Eastern Carolina Human Services Agency, Inc.Internship/Volunteer ApplicationName: _______________________________________________________________________________Address: _____________________________________________________________________________Best Contact Number: (______) _________ - ___________ Date of Birth: ________/________/________County in which you reside _________________________ Email Address: ________________________IN CASE OF EMERGENCY CONTACT:Name: _______________________________________________________________________________Relationship: ____________________________ Best Contact Number: (_______) ________-__________Please identify the dates and times that you will be available.Day AM PMMondayTuesdayWednesdayThursdayFridayAre you able to attend community events that occur at night or on the weekends? Yes NoInterns OnlyWhat year are you currently in? ___________________________________________________________Which semester are you applying for?Fall Spring Summer Not ApplicableSemester Start and End Dates: ___________________________________________________________What is your major? ____________________________________________________________________Signature ________________________________________________ Date _______/_______/________