Events Coordinator

Summary

Engine is an AI-native platform for intelligent travel serving business travel, group travel, human agents, and AI agents. The Events Coordinator will support internal events for a remote-first workforce by managing logistics, vendors, registration, communications, playbooks, automation, on-site execution, and company swag programs.

Responsibilities

• Support planning and execution for Engine's off sites, annual org summits, and quarterly in-person town halls. Coordinate and manage vendors [ie: venues, catering, travel, AV, and swag] to bring every event to life
• Own registration, RSVPs, and check-in for internal events, making sure every attendee has a smooth experience from invite to arrival
• Partner with internal comms to build and send event invites, reminders, and recaps that drive excitement and turnout across a distributed workforce
• Help build and refine repeatable playbooks for Engine's in-person programs, capturing what works so every event gets sharper than the last
• Continuously look for opportunities to automate workflows, improve processes, and provide actionable feedback to our Product teams, leveraging our unique position as power users of our own platform to shape a better experience for both internal teams and customers
• Travel on-site as needed (2-3 times per quarter) to support setup, run-of-show, and real-time problem-solving so events run without a hitch
• Own the execution for internal swag programs (new hires, milestones, and special events), managing our online swag store vendor to ensure high-quality fulfillment, seamless logistics, and memorable team celebrations

Skills

• 1–3+ years of experience in event coordination, hospitality, administrative support, or related field
• Experience managing vendors, venues, and event budgets
• Strong written communication skills; comfortable owning comms tied to events
• Proficiency with event registration/RSVP tools and project management tools
• Hands-on experience managing online swag stores and/or corporate merchandise programs
• Highly organized with excellent attention to detail and an eye for design
• Willingness to travel to support on-site events, as needed

Qualifications

Must Haves

• 1–3+ years of experience in event coordination, hospitality, administrative support, or related field
• Experience managing vendors, venues, and event budgets
• Strong written communication skills; comfortable owning comms tied to events
• Proficiency with event registration/RSVP tools and project management tools
• Hands-on experience managing online swag stores and/or corporate merchandise programs
• Highly organized with excellent attention to detail and an eye for design
• Willingness to travel to support on-site events, as needed

Benefits

• Equity for all employees.
• Some roles are also eligible for bonuses or commissions.
• Hybrid-hub model: roles may be based in one of the company's offices or fully remote, with the resources needed to succeed.
• Perks and benefits may vary based on employment type, location, and more.