Digital Reporting Coordinator

Summary

Esquire Deposition Solutions is a legal support services company focused on innovation, professionalism, and quality. The Digital Reporting Coordinator manages onboarding, equipment, credentials, records, communications, vendor coordination, reporting, and administrative operations to support the Digital Reporting team.

Responsibilities

• Coordinate onboarding and account setup for new Digital Reporters, including SPP, Box, and eLitigate.com access, onboarding plans, and welcome communications
• Complete vendor setup tasks, collect signatures, and maintain accurate vendor and ZIP code records
• Order, track, receive, and ship equipment and supplies, and maintain inventory counts and reorder points
• Support Academy enrollment and apprenticeship tracking, including activity reports, Confluence acknowledgments, and daily RV availability updates
• Coordinate AAERT membership, notary applications, and certification renewals, sending reminders ahead of expiration
• Pull, reconcile, and distribute onboarding and performance reports, and log and escalate returned jobs and system errors
• Respond to Digital Reporter and ADRM inquiries and maintain audit-ready onboarding, equipment, and credentialing documentation

Skills

• Excellent interpersonal, written, and verbal communication skills, with strong organizational skills and the ability to multi-task, shift priorities, and manage a high volume of administrative requests
• Minimum of one year of administrative, operations, or vendor coordination experience required
• Working knowledge of Microsoft Excel, Word, and Outlook, and the ability to learn platforms such as NetSuite, Box, Confluence, Canvas, SPP, and DOMO
• High school diploma or equivalent required
• Detail-oriented and service-minded, with the ability to work under pressure and take direction from more than one supervisor
• Three years preferred
• Legal services industry experience is a plus
• Some college experience or a college degree preferred
• Knowledge of court procedures, legal documents, and legal terminology is preferred

Qualifications

Must Haves

• Excellent interpersonal, written, and verbal communication skills, with strong organizational skills and the ability to multi-task, shift priorities, and manage a high volume of administrative requests
• Minimum of one year of administrative, operations, or vendor coordination experience required
• Working knowledge of Microsoft Excel, Word, and Outlook, and the ability to learn platforms such as NetSuite, Box, Confluence, Canvas, SPP, and DOMO
• High school diploma or equivalent required
• Detail-oriented and service-minded, with the ability to work under pressure and take direction from more than one supervisor

Nice to Haves

• three years preferred
• legal services industry experience is a plus
• some college experience or a college degree preferred
• Knowledge of court procedures, legal documents, and legal terminology is preferred

Benefits

• Comprehensive training
• Fully remote work arrangement
• Medical, dental, and vision insurance
• Short- and long-term disability insurance
• Basic life and supplemental insurance for employees and their dependents
• Eligibility to enroll in the company’s 401(k) plan with match contribution
• Two weeks of vacation leave per year (80 hours annually)
• 10 paid holidays per year
• 2 paid floating holidays per year
• 5 paid sick days per year
• Tuition reimbursement to support career development