Anesthesia Office Manager

Summary

Essential Anesthesia Management provides customized anesthesia care and healthcare management solutions for hospitals and outpatient surgery centers. The Anesthesia Office Manager coordinates provider scheduling and administrative operations, supports onboarding and credentialing, maintains compliance and records, and serves as a liaison among anesthesia providers, hospital personnel, and leadership.

Responsibilities

• Provide support and orientation to new staff and residents/students for facilities
• Work with anesthesia director to ensure compliance, educational training and anesthesia meeting emails are sent to appropriate providers
• Establish and maintain strong relations with Medical Directors, Administration, Managers, providers, nursing, and hospital personnel
• Request new credentialing apps and send billing paperwork to new providers then making sure everything is sent to appropriate places, CVO, Ventra for billing, etc
• Ensure timely completion of fair and adequate provider schedules. Import schedules into MyStaffSchedule (MSS) for facilities and release to providers. Maintain the monthly provider schedules to assure all shifts are covered and schedules are up to-date on MSS at all times
• Resolve call in a timely manner. Provide input into issues of staffing and productivity. Provide education to providers regarding scheduling policies
• Provide administrative care and support of the department to include the Medical Directors, providers and support staff. Assist leadership team with back up support on operational issues. Communicate day-to-day operational issues with Directors, Administration and Managers
• Finalize all schedules and submit accurate data by specified due dates and time lines to Operator/on call schedule, OB director and OR directors of all Ardent/Hillcrest facilities
• Implement and maintain employee records
• Maintain communication with Credentialing, Enrollment and Payroll to insure providers are completed
• Ensure new hires are oriented, trained and new hire checklist is completed
• Coordinate training/educational courses to include shadow/orientation shifts. Organize files, contracts and confidential paperwork. Maintain and send reminders to all providers regarding licensure expirations, credentials and compliance training
• Ensure 100% provider compliance training completed in timely manner
• Perform other duties as assigned
• Work with the anesthesia providers picking yearly vacation, scheduling on MSS along with holiday call and daily schedule for facilities, anesthesiologist and CRNA's
• Field phone calls for the anesthesia department and for billing

Skills

• **This is a remote role, but must be located in NW Arkansas, with the ability to do local travel to hospital facilities**
• Advanced proficiency in MS Office (MS Excel, Word, PowerPoint, and Outlook)
• Strong organizational skills
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Ability to work independently and as part of a team
• Excellent time management skills and ability to multi-task and prioritize work
• 2-5 years experience in administrative role
• Bachelor's degree in business administration or a related field preferred

Qualifications

Must Haves

• **This is a remote role, but must be located in NW Arkansas, with the ability to do local travel to hospital facilities**
• Advanced proficiency in MS Office (MS Excel, Word, PowerPoint, and Outlook)
• Strong organizational skills
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Ability to work independently and as part of a team
• Excellent time management skills and ability to multi-task and prioritize work
• 2-5 years experience in administrative role

Nice to Haves

• Bachelor's degree in business administration or a related field preferred

Benefits

• Remote role, with location in NW Arkansas and ability to do local travel to hospital facilities