Assistant Business Office Manager

Summary

Atlas Post Acute is seeking an Assistant Business Office Manager to support administrative operations in a post-acute healthcare setting. The role assists with office administration, clerical and accounting functions, meeting documentation, HR and payroll duties, compliance, confidentiality, and day-to-day facility operations.

Responsibilities

• Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures
• Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures
• Maintain minutes of meetings. File as necessary
• Serves as a key representative of the community and makes an active contribution towards community relations, public regard and overall awareness of the community
• Supports the Administrator, DON & Business Office Manager in administration tasks
• Performs clerical, accounting functions such as cash receipts and ancillary data
• May assist with HR and payroll duties
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility
• Assist in recording all incidents/accidents. File in accordance with established policies and procedures
• Assist in administrative studies and projects as assigned or that may become necessary
• Ensure that administrative personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses
• Ensure that an adequate supply of office supplies and equipment are on hand to meet the day-to-day operational needs of the facility
• Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information

Skills

• Must possess, as a minimum, a high school diploma or GED
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from managers and employees
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy
• Must be able to type a minimum of 40 words per minute and use a 10-key calculator
• Must have knowledge of office machines and equipment
• The employee must occasionally lift and/or move up to 25 pounds
• Prolonged use of a desk top or laptop computer
• While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear
• Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator
• May be necessary to assist in the evacuation of residents during emergency situations
• Proficiency in Excel is preferred

Qualifications

Must Haves

• Must possess, as a minimum, a high school diploma or GED
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from managers and employees
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy
• Must be able to type a minimum of 40 words per minute and use a 10-key calculator
• Must have knowledge of office machines and equipment
• The employee must occasionally lift and/or move up to 25 pounds
• Prolonged use of a desk top or laptop computer
• While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear
• Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator
• May be necessary to assist in the evacuation of residents during emergency situations

Nice to Haves

• Proficiency in Excel is preferred