Legal Calendar Clerk

Summary

Hach & Rose, LLP is a plaintiff personal injury law firm seeking an experienced Legal Calendar Clerk. The role coordinates depositions and other case events, maintains legal calendars, communicates scheduling information to clients and stakeholders, and helps ensure deadlines are met.

Responsibilities

• Coordinate the scheduling and rescheduling of depositions with attorneys, clients, witnesses, and court reporters
• Maintain detailed records of all scheduled depositions and promptly update the case calendar to reflect any changes
• Calendar Maintenance - Maintain and update the firm's case calendars with all depositions, court appearances, and key deadlines
• Client communication - Act as point of contact for client inquiries regarding scheduling. Notify clients of upcoming events, such as depositions and court dates, with professionalism and clarity
• Communicate effectively and professionally with attorneys, clients, court personnel, and external parties to coordinate schedules and resolve any conflicts or issues that may arise
• Demonstrates a willingness to take on new tasks with a general attitude that no task is too small, impossible or cannot be improved

Skills

• Strong organizational and time management skills
• Excellent written and verbal communication
• Familiarity with legal case management software (SmartAdvocate experience a plus)
• Ability to manage multiple deadlines in a fast-paced environment
• Prior experience in a legal support or calendaring role preferred
• Bilingual, preferably Spanish, is a plus but is not required

Qualifications

Must Haves

• Strong organizational and time management skills
• Excellent written and verbal communication
• Familiarity with legal case management software (SmartAdvocate experience a plus)
• Ability to manage multiple deadlines in a fast-paced environment

Nice to Haves

• Prior experience in a legal support or calendaring role preferred
• Bilingual, preferably Spanish, is a plus but is not required

Benefits

• Health insurance
• Paid time off
• Profit sharing
• Training & development
• 401(k)
• Dental insurance
• Vision insurance
• Parental Leave
• Generous PTO package
• Remote position