Trueline Talent
Posted 23 days agoVerified live 17h ago
Legal Secratary
Brief overview
Remote
$65k–$80k/yrStated range
3+ yrsMinimum
Legal Document PreparationLegal Calendaring and Deadline ManagementCourt Filing and E-Filing ProceduresMicrosoft OfficeCommercial Landlord-Tenant LawUnlawful DetainerCivil LitigationCommercial Real EstateCalifornia State Court Filing ProceduresProactive Follow-UpWritten and Verbal Communication
About the company
Trueline Talentwearetrueline.com
Trueline Talent is a specialist construction, legal and accounting & finance recruiting firm — placing executives, project leaders and professionals across 200+ US markets.
Job description
Summary
Trueline Talent is recruiting for a boutique California law firm specializing in commercial real estate, landlord representation, and civil litigation. The Legal Secretary will provide administrative and litigation support to attorneys by managing calendars, deadlines, legal documents, filings, client files, communications, and case-related events in a fully remote environment.
Responsibilities
- Provide day-to-day administrative and litigation support to attorneys handling commercial real estate and civil matters
- Maintain attorney calendars and track hearings, filing deadlines, discovery dates, depositions, and other critical case milestones
- Prepare, format, proofread, revise, and organize correspondence, pleadings, notices, motions, and other legal documents
- Coordinate electronic filing and service of court documents
- Maintain accurate and organized electronic client and matter files
- Communicate professionally with clients, opposing counsel, court personnel, vendors, and other outside parties
- Schedule hearings, depositions, client meetings, mediations, and other case-related events
- Coordinate document execution, service, and delivery
- Monitor incoming correspondence and ensure attorneys are aware of time-sensitive matters
- Assist with opening and closing matters and maintaining current case information
- Support trial, hearing, and deposition preparation as needed
- Help attorneys stay ahead of deadlines through proactive follow-up and strong attention to detail
- Handle confidential client and firm information with professionalism and discretion
- Collaborate closely with attorneys and staff in a fully remote environment
Skills
- 3+ years of Legal Secretary, Litigation Secretary, Legal Assistant, or comparable law firm experience
- Recent experience working within a law firm
- Strong calendaring and deadline-management skills
- Experience preparing, formatting, and proofreading legal documents
- Familiarity with court filing and e-filing procedures
- Excellent written and verbal communication skills
- Strong Microsoft Office proficiency
- High attention to detail and accuracy
- Ability to prioritize multiple matters and deadlines independently
- Professional judgment and discretion when handling sensitive information
- Strong technology skills and ability to work effectively in a fully remote environment
- Reliable, responsive, and proactive work style
- Commercial landlord-tenant experience
- Unlawful detainer experience
- Civil litigation experience
- Commercial real estate experience
- Experience supporting attorneys through hearings, depositions, mediation, or trial preparation
- Familiarity with California state court filing procedures
- Experience working within a boutique law firm
- Prior experience supporting multiple attorneys
Qualifications
Must Haves
- 3+ years of Legal Secretary, Litigation Secretary, Legal Assistant, or comparable law firm experience
- Recent experience working within a law firm
- Strong calendaring and deadline-management skills
- Experience preparing, formatting, and proofreading legal documents
- Familiarity with court filing and e-filing procedures
- Excellent written and verbal communication skills
- Strong Microsoft Office proficiency
- High attention to detail and accuracy
- Ability to prioritize multiple matters and deadlines independently
- Professional judgment and discretion when handling sensitive information
- Strong technology skills and ability to work effectively in a fully remote environment
- Reliable, responsive, and proactive work style
Nice to Haves
- Commercial landlord-tenant experience
- Unlawful detainer experience
- Civil litigation experience
- Commercial real estate experience
- Experience supporting attorneys through hearings, depositions, mediation, or trial preparation
- Familiarity with California state court filing procedures
- Experience working within a boutique law firm
- Prior experience supporting multiple attorneys
Benefits
- Fully remote work environment
- Opportunity to support sophisticated commercial real estate and litigation matters
- Direct interaction with experienced attorneys and firm leadership
- Exposure to well-established commercial landlords, developers, property owners, and property management clients
- Collaborative boutique environment where strong organization and initiative are valued
- Opportunity to become an integral long-term member of a specialized California law practice
More jobs like this
