Corporate - Talent Acquisition Op. Specialist

Summary

HRI Hospitality is seeking a Talent Acquisition Operations Specialist to support its Corporate Talent Acquisition function. The role provides operational and administrative support across the recruiting lifecycle, including job postings, candidate management, interview coordination, pre-employment processes, reporting, recruiting systems, and onboarding handoff.

Responsibilities

• Support the Corporate Talent Acquisition team throughout all stages of the recruiting and hiring process
• Create, review, and maintain job requisitions and postings, ensuring information is accurate and consistent
• Post open positions to appropriate internal and external recruiting platforms
• Monitor applicant flow and assist with candidate review and initial screening for assigned positions
• Coordinate phone screens, interviews, and follow-up communication between candidates, hiring managers, and HR teams
• Maintain accurate candidate statuses and recruiting activity within Workday
• Assist with offer preparation, approval tracking, offer documentation, and candidate follow-up
• Monitor outstanding recruiting and hiring tasks and follow up with appropriate stakeholders to prevent delays in the hiring process
• Coordinate pre-employment requirements, including background checks, reference checks, and other required hiring documentation
• Identify duplicate candidate profiles, system issues, or process discrepancies and partner with HRIS or appropriate teams to resolve them
• Support the transition of candidates from recruiting through pre-hire and onboarding
• Maintain recruiting trackers, reports, and other talent acquisition data
• Assist with reporting related to open positions, time-to-fill, applicant activity, candidate pipelines, and other recruiting metrics
• Help ensure job postings and recruiting practices comply with company standards and applicable pay transparency and employment requirements
• Support sourcing initiatives through LinkedIn, Indeed, and other recruiting platforms as needed
• Maintain consistent and timely communication with candidates throughout the recruiting process
• Assist with recruiting projects, process improvements, system testing, and implementation of new Talent Acquisition tools or procedures
• Partner with property HR teams and hiring managers to ensure recruiting processes are followed consistently across the organization
• Provide additional administrative and operational support to the Corporate Human Resources and Talent Acquisition teams as needed

Skills

• Experience with an applicant tracking system or HRIS required; Workday Recruiting experience strongly preferred
• Strong organizational skills with the ability to manage multiple positions, candidates, deadlines, and priorities simultaneously
• High attention to detail and accuracy, particularly when working with offers, compensation information, candidate records, and employment documentation
• Strong written and verbal communication skills
• Ability to work independently while collaborating effectively with hiring managers, HR professionals, and corporate leadership
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams
• Successful candidates will demonstrate strong follow-through, urgency, problem-solving ability, and attention to detail
• The role requires someone who can identify when a process is stalled, proactively follow up with the appropriate stakeholder, and help move hiring activity forward while maintaining a positive candidate experience
• The Talent Acquisition Operations Specialist should be comfortable learning recruiting systems and processes, troubleshooting issues, and working across multiple properties and departments in a fast-paced environment
• 2+ years of experience in recruiting, human resources, talent acquisition coordination, or a related administrative role preferred
• Workday Recruiting experience strongly preferred
• Experience with recruiting platforms such as LinkedIn Recruiter and Indeed preferred
• Hospitality or multi-location recruiting experience is a plus

Qualifications

Must Haves

• Experience with an applicant tracking system or HRIS required; Workday Recruiting experience strongly preferred
• Strong organizational skills with the ability to manage multiple positions, candidates, deadlines, and priorities simultaneously
• High attention to detail and accuracy, particularly when working with offers, compensation information, candidate records, and employment documentation
• Strong written and verbal communication skills
• Ability to work independently while collaborating effectively with hiring managers, HR professionals, and corporate leadership
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams
• Successful candidates will demonstrate strong follow-through, urgency, problem-solving ability, and attention to detail
• The role requires someone who can identify when a process is stalled, proactively follow up with the appropriate stakeholder, and help move hiring activity forward while maintaining a positive candidate experience
• The Talent Acquisition Operations Specialist should be comfortable learning recruiting systems and processes, troubleshooting issues, and working across multiple properties and departments in a fast-paced environment

Nice to Haves

• 2+ years of experience in recruiting, human resources, talent acquisition coordination, or a related administrative role preferred
• Workday Recruiting experience strongly preferred
• Experience with recruiting platforms such as LinkedIn Recruiter and Indeed preferred
• Hospitality or multi-location recruiting experience is a plus