Payroll Coordinator and Accounting Assistant

Summary

Infinite Consulting Corp. is a project, program, and construction management firm specializing in safety, quality, project, construction, and cost management. The Payroll Coordinator and Accounting Assistant will coordinate biweekly payroll, review timekeeping, perform payroll and account reconciliations, support month-end close, and assist with general accounting tasks.

Responsibilities

• Coordinate payroll. Review employee hours, earnings, deductions, reimbursements, and approved changes for the biweekly payroll cycle; resolve issues before processing
• Review timekeeping. Follow up on missing timesheets and approvals, verify project and paid-time-off coding, and work with employees, project teams, and HR to resolve discrepancies
• Reconcile payroll. Reconcile Paylocity payroll registers to payroll clearing and general-ledger accounts in Deltek Vantagepoint; research differences and support related journal entries, accruals, taxes, and benefit allocations
• Support employees and reporting. Respond to payroll questions and prepare recurring payroll, headcount, paid-time-off, and labor-cost reports for Finance, HR, and management
• Assist with monthly close. Prepare assigned bank, credit-card, payroll, prepaid, accrued expense, and other account reconciliations, journal entries, and supporting schedules
• Provide general accounting support. Help with transaction coding, invoice and expense review, payment documentation, vendor records, and related bookkeeping tasks
• Protect records and controls. Maintain organized documentation, follow approval procedures, and safeguard confidential employee and financial information

Skills

• Two or more years of payroll and general accounting experience, including payroll processing, payroll reconciliations, and general-ledger accounting
• Working knowledge of account reconciliations, journal entries, accruals, and month-end close procedures
• Strong attention to detail and the ability to identify and resolve discrepancies
• Strong organizational and time-management skills, with the ability to meet recurring payroll and accounting deadlines
• Effective communication and interpersonal skills, including the ability to respond professionally to employee questions
• Proficiency in Microsoft Excel and the ability to work effectively with payroll and accounting systems
• Ability to maintain confidentiality and exercise sound judgment when handling employee and financial information
• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field. Equivalent relevant experience will be considered
• Experience with Paylocity and Deltek Vantagepoint
• Interest in using approved tools, including AI where appropriate, to improve workflows while protecting confidential information

Qualifications

Must Haves

• Two or more years of payroll and general accounting experience, including payroll processing, payroll reconciliations, and general-ledger accounting
• Working knowledge of account reconciliations, journal entries, accruals, and month-end close procedures
• Strong attention to detail and the ability to identify and resolve discrepancies
• Strong organizational and time-management skills, with the ability to meet recurring payroll and accounting deadlines
• Effective communication and interpersonal skills, including the ability to respond professionally to employee questions
• Proficiency in Microsoft Excel and the ability to work effectively with payroll and accounting systems
• Ability to maintain confidentiality and exercise sound judgment when handling employee and financial information

Nice to Haves

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field. Equivalent relevant experience will be considered
• Experience with Paylocity and Deltek Vantagepoint
• Interest in using approved tools, including AI where appropriate, to improve workflows while protecting confidential information

Benefits

• Medical
• Dental
• Vision
• 401k with 4% match
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Company Holidays
• Great company culture that genuinely cares!
• Autonomy in your role
• Opportunities for professional growth