Operations Coordinator, Elementary Reading Initiative

Summary

Instruction Partners strengthens instructional leadership in schools, school systems, and states to improve learning experiences and outcomes for students. The Elementary Reading Operations Coordinator supports the Elementary Reading team by coordinating logistics for partner delivery, meetings, and trainings, while maintaining scheduling, deliverables, knowledge-management, and financial-tracking systems.

Responsibilities

• Coordinates virtual and in-person meetings, trainings, and service-delivery events by scheduling sessions, preparing logistics, and organizing access to resources and materials
• Supports team operations by managing senior leaders’ calendars and arranging travel, as requested
• Provides adaptive operational support during periods of change by assisting with scheduling, materials preparation, resource access, and systems tasks as needed
• Prepares high-quality materials by copy-editing, formatting, printing, and assembling partner-specific resources, summary reports, and presentations
• Maintains team knowledge-management systems by organizing shared materials and applying existing tools to support effective information storage and access
• Develops meeting artifacts by drafting agendas and managing pre- and post-meeting communications for team meetings, professional learning sessions, and retreats
• Maintains project and financial tracking systems by updating work trackers, monitoring contract deliverables, and coordinating with Finance on partner invoicing
• Analyzes survey data and partner-progress information to support internal learning and inform problem-solving

Skills

• 3+ years of experience with logistics planning
• Understanding of the structure, priorities, and operational realities of school systems and instructional initiatives, enabling contextually informed support for teams working with districts and schools
• Expertise in structuring, organizing, and tracking multi-step, concurrent project work by using clear systems, timelines, and processes to maintain accuracy and momentum across workstreams
• Demonstrates high proficiency with administrative and productivity technologies (e.g., Microsoft Office, Google Suite, Zoom, digital storage platforms) and applies strong information-management practices to maintain organized, accessible, and well-structured materials and data
• Applies strong reasoning skills to interpret information, anticipate needs, navigate ambiguity, and convey complex details clearly and concisely in both written and verbal communication
• Expertise in working effectively within fast-paced, interdependent teams, demonstrating reliability, responsiveness, and a commitment to supporting colleagues and partners with a high standard of professionalism
• Understanding of the principles of effective logistical planning, including sequencing, participant preparation, and event workflows to ensure smooth execution of meetings, trainings, and operational processes

Qualifications

Must Haves

• 3+ years of experience with logistics planning
• Understanding of the structure, priorities, and operational realities of school systems and instructional initiatives, enabling contextually informed support for teams working with districts and schools
• Expertise in structuring, organizing, and tracking multi-step, concurrent project work by using clear systems, timelines, and processes to maintain accuracy and momentum across workstreams
• Demonstrates high proficiency with administrative and productivity technologies (e.g., Microsoft Office, Google Suite, Zoom, digital storage platforms) and applies strong information-management practices to maintain organized, accessible, and well-structured materials and data
• Applies strong reasoning skills to interpret information, anticipate needs, navigate ambiguity, and convey complex details clearly and concisely in both written and verbal communication
• Expertise in working effectively within fast-paced, interdependent teams, demonstrating reliability, responsiveness, and a commitment to supporting colleagues and partners with a high standard of professionalism
• Understanding of the principles of effective logistical planning, including sequencing, participant preparation, and event workflows to ensure smooth execution of meetings, trainings, and operational processes

Benefits

• This is a full-time, remote position anywhere in the contiguous United States
• Competitive benefits
• Private retirement investment options
• A generous vacation policy