Contracts and Compliance Coordinator (3769)

Summary

IRONCLAD Powered by Mersino is a national provider of liquid storage, dewatering, and environmental rental solutions serving energy, industrial, petrochemical, and construction markets. The Contracts & Compliance Coordinator manages contract administration, customer and vendor onboarding, qualification, compliance documentation, reporting, and process improvement while coordinating with internal teams and external partners.

Responsibilities

• Coordinate contracts from intake through review, approval, execution, and filing
• Assist Sales and Operations with contract routing and approvals
• Make sure required exhibits, scopes of work, insurance requirements, schedules, and supporting documents are complete
• Maintain contract records in the contract management system
• Track contracts requiring action, approval, signature, renewal, or follow-up
• Maintain executed agreements and supporting documentation
• Coordinate with Legal, Operations, Project Management, Risk, and leadership when additional review or decisions are needed
• Help teams locate agreements and contract information
• Support contract reporting, system improvements, and document management
• Manage customer onboarding, pre-bid, vendor, and subcontractor qualification requirements
• Coordinate qualification packages from initial request through completion
• Review and track required information, including financial information, safety records, insurance, bonding, licenses, certifications, project experience, and references
• Maintain qualification records and approved vendor/subcontractor information
• Coordinate annual and periodic renewals
• Track expiring insurance, licenses, certifications, and other required documents
• Work with internal teams to complete customer prequalification and onboarding requirements
• Support customer audits and compliance reviews
• Support project teams with contract and compliance documentation
• Track subcontractor onboarding requirements
• Create Subcontractor agreements on company boilerplate templates
• Manage lower-tier subcontractors compliance within external portals
• Monitor required notices, change-order documentation, and contract correspondence as assigned
• Help resolve missing, incomplete, or conflicting documentation
• Identify and escalate potential contract, insurance, or compliance issues
• Support project and customer audits
• Follow open items through completion
• Maintain reports showing contract, qualification, and compliance status
• Track open and aging items and make sure owners have visibility
• Identify recurring process gaps or bottlenecks
• Support improvements to contract and compliance workflows
• Assist with data cleanup, document migration, and system projects
• Help develop and maintain standard templates, checklists, and processes
• Look for ways to reduce manual work, delays, and errors

Skills

• 3–5 years of relevant experience in contract administration, construction or industrial project administration, customer onboarding, prequalification, procurement, vendor/subcontractor management, compliance, or risk management
• Customer onboarding and pre-bid processes
• Contract administration and document control
• Vendor and subcontractor qualification
• Basic insurance and risk concepts
• Construction or industrial terminology
• Contract lifecycle management
• Safety and regulatory documentation
• Strong organization and follow-through
• Ability to identify issues and know when to escalate
• Clear written and verbal communication
• Ability to work across teams and manage competing deadlines
• Microsoft Excel, Word, Outlook, and Teams
• SharePoint or similar document management systems
• Contract management systems such as Ironclad, DocuSign CLM, Contract Logix, or similar
• ERP systems such as NetSuite, SAP, Viewpoint, Oracle, or similar
• Reporting and data tracking
• Associate's or bachelor's degree in business administration, Construction Management, Supply Chain Management, Risk Management, or a related field preferred
• Relevant experience can substitute for formal education
• Experience in heavy civil construction, industrial services, environmental services, specialty contracting, equipment rental, or commercial construction is preferred

Qualifications

Must Haves

• 3–5 years of relevant experience in contract administration, construction or industrial project administration, customer onboarding, prequalification, procurement, vendor/subcontractor management, compliance, or risk management
• Customer onboarding and pre-bid processes
• Contract administration and document control
• Vendor and subcontractor qualification
• Basic insurance and risk concepts
• Construction or industrial terminology
• Contract lifecycle management
• Safety and regulatory documentation
• Strong organization and follow-through
• Ability to identify issues and know when to escalate
• Clear written and verbal communication
• Ability to work across teams and manage competing deadlines
• Microsoft Excel, Word, Outlook, and Teams
• SharePoint or similar document management systems
• Contract management systems such as Ironclad, DocuSign CLM, Contract Logix, or similar
• ERP systems such as NetSuite, SAP, Viewpoint, Oracle, or similar
• Reporting and data tracking

Nice to Haves

• Associate's or bachelor's degree in business administration, Construction Management, Supply Chain Management, Risk Management, or a related field preferred
• Relevant experience can substitute for formal education
• Experience in heavy civil construction, industrial services, environmental services, specialty contracting, equipment rental, or commercial construction is preferred