Contracts Coordinator

Summary

IREN is a vertically integrated AI Cloud provider delivering large-scale data centers and GPU clusters for AI training and inference. The Contracts Coordinator supports the full lifecycle management of capital and operational contracts, coordinating documentation, vendor onboarding, legal reviews, contract records, obligations, and milestones across internal teams and external contractors.

Responsibilities

• Support the end-to-end contract lifecycle from initiation through execution and close-out
• Assist in drafting contract documents, work orders, amendments, change orders, NDAs, and service agreements using approved templates
• Route contracts through internal approval workflows (Procurement, Legal, Finance, Risk, Executive)
• Track contract status and ensure timely execution in alignment with project schedules
• Coordinate redlines and negotiation iterations between contractors and internal stakeholders
• Ensure final executed versions are accurate and properly compiled
• Coordinate onboarding of new vendors and contractors, including:
• Collection of required documentation (W-9s, insurance certificates, compliance forms, etc.)
• Vendor master data setup in ERP systems (e.g., SAP)
• Verification of compliance with corporate requirements
• Track insurance expirations and ensure updated certificates are received
• Maintain vendor qualification and approval documentation
• Act as coordination point between Procurement, Projects and Legal during contract review and negotiation
• Consolidate stakeholder feedback and manage structured redline comparisons
• Track negotiation issues such as liability caps, indemnities, payment terms, warranties, and service levels
• Ensure commercial terms are aligned with approved procurement strategies
• Escalate risks or deviations from standard terms to Procurement and Project leadership
• Maintain centralized contract repository and ensure all documents are stored in accordance with company standards
• Develop and maintain contract trackers (capital and operational)
• Support reporting on contract commitments, expirations, and renewal timelines
• Ensure version control and proper documentation of amendments and change orders
• Support drafting and coordination of contract amendments and change orders
• Track cumulative contract value changes
• Ensure changes are properly approved before execution
• Maintain updated records reflecting revised terms and values
• Align contract timelines with procurement and construction schedules
• Ensure construction contracts, service agreements, and consultant agreements are executed before work commences
• Support project close-out documentation and contract completion records
• Assist with claims documentation and formal correspondence tracking if required
• Ensure contracts comply with internal procurement and legal standards
• Identify opportunities to improve contract tracking tools and workflows
• Assist in developing standard templates and contract playbooks
• Support implementation of contract lifecycle management (CLM) systems if introduced
• Track contract milestones tied to payment triggers
• Coordinate execution via electronic signature platforms (e.g., DocuSign)
• Monitor and flag contract renewals and termination notice windows
• Support audits by providing contract documentation and summaries
• Maintain a register of critical risk terms across major contracts
• Track subcontractor agreements under major EPC or GC contracts
• Support dispute documentation preparation (non-legal, coordination only)

Skills

• 3–6 years of experience in contract coordination, procurement administration, legal administration, or project administration
• Strong understanding of contract fundamentals and commercial terms
• Experience working with Legal teams and contract redlining processes
• Excellent document control and organizational skills
• High attention to detail and ability to manage multiple active contracts simultaneously
• Proficiency in Microsoft Office and ERP systems (SAP preferred)
• 10% Travel to Kiowa facility
• Experience supporting capital or construction projects preferred
• Experience in data center, infrastructure, industrial, or energy sectors
• Familiarity with construction contract types (MSA, EPC, design-build, service agreements)
• Experience with contract lifecycle management (CLM) software

Qualifications

Must Haves

• 3–6 years of experience in contract coordination, procurement administration, legal administration, or project administration
• Strong understanding of contract fundamentals and commercial terms
• Experience working with Legal teams and contract redlining processes
• Excellent document control and organizational skills
• High attention to detail and ability to manage multiple active contracts simultaneously
• Proficiency in Microsoft Office and ERP systems (SAP preferred)
• 10% Travel to Kiowa facility

Nice to Haves

• Experience supporting capital or construction projects preferred
• Experience in data center, infrastructure, industrial, or energy sectors
• Familiarity with construction contract types (MSA, EPC, design-build, service agreements)
• Experience with contract lifecycle management (CLM) software

Benefits

• Annual performance incentives
• Opportunities to build long-term wealth through equity programs
• 100% company paid health insurance premiums (medical, dental, and vision) for employees, 75% company paid coverage for dependents
• Company-paid short-term and long-term disability insurance
• Voluntary life, critical illness, and accident coverage available
• Health Savings Accounts (HSA) – when combined with the High Deductible Health Plan
• Employee Assistance Program and wellness resources
• 401(k) retirement plan with company match
• Access to financial planning and legal services
• Paid Time Off (PTO) and paid holidays
• Internal skills training and advancement pathways
• Professional development to support certifications, continuing education, or role related training
• Company events and team-building activities
• Remote work arrangement