FIAN102: Accountant & Bookkeeper

Summary

JerseySTEM is a nonprofit organization dedicated to providing STEM education to underserved communities across New Jersey. The volunteer Accountant & Bookkeeper will establish and maintain the organization’s financial foundation, including QuickBooks, budgeting, bookkeeping, bank reconciliation, and tax compliance. The role will also coordinate IRS Form 990 and 1099 filings and maintain records for audits and grant applications.

Responsibilities

• Set up and maintain QuickBooks to establish our accounting foundation and track all income and expenses
• Categorize and record all inflows across our donation channels
• Categorize and record all outflows: expense reimbursements, vendor invoices, and direct payments
• Perform monthly bank reconciliation against the expense log
• Coordinate with the Expense Reimbursement Processor (separate volunteer) who processes the actual check runs
• Coordinate preparation of the annual IRS Form 990 (due November 15th)
• File stipend-related 1099 forms
• Maintain organized records to support future audits or grant applications

Skills

• Proficient in QuickBooks (Online or Desktop) or similar accounting software
• Strong attention to detail; comfortable building processes from scratch
• Able to commit through at least one full tax filing cycle (through November 2026)
• CPA, CMA, or equivalent experience strongly preferred
• Nonprofit accounting experience (Form 990, fund accounting) highly desirable
• Familiarity with online donation platforms a plus

Qualifications

Must Haves

• Proficient in QuickBooks (Online or Desktop) or similar accounting software
• Strong attention to detail; comfortable building processes from scratch
• Able to commit through at least one full tax filing cycle (through November 2026)

Nice to Haves

• CPA, CMA, or equivalent experience strongly preferred
• Nonprofit accounting experience (Form 990, fund accounting) highly desirable
• Familiarity with online donation platforms a plus