HUCA400: HR Onboarding Specialist

Summary

JerseySTEM is a mission-driven professional network of pro-bono contributors dedicated to improving access to STEM education and career pathways for underserved middle school girls in New Jersey. The HR Onboarding Specialist will coordinate onboarding for new volunteers and staff, maintain records and compliance documentation, provide support during the onboarding process, and improve onboarding procedures.

Responsibilities

• Manage and coordinate the onboarding process for new volunteers and staff members, from acceptance to their start date
• Prepare and distribute onboarding materials, including welcome packets, organizational policies, and mission information
• Schedule and conduct onboarding sessions, including orientation and training on the organization's mission, values, and procedures
• Collect and process all necessary documentation, including volunteer agreements, background checks, and any relevant certifications
• Ensure compliance with all local, state, and federal regulations related to volunteer management
• Maintain accurate and up-to-date volunteer and staff records in the HRIS system
• Act as the primary point of contact for new volunteers and staff during the onboarding process
• Address any questions or concerns that new team members may have regarding their role or the organization
• Facilitate communication between new volunteers/staff and their respective teams and managers
• Work closely with program managers and department heads to understand the specific onboarding needs of each role
• Coordinate with IT, facilities, and other departments to ensure that all necessary equipment and resources are available for new volunteers/staff on their first day
• Assist in the development and improvement of onboarding materials and processes
• Monitor and evaluate the effectiveness of the onboarding process
• Gather feedback from new volunteers/staff and make recommendations for process improvements
• Stay informed about best practices in nonprofit onboarding and volunteer engagement

Skills

• Experience in HR, onboarding, or volunteer coordination is a plus
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency in HRIS systems and Microsoft Office Suite is an advantage
• Passion for the nonprofit sector and the organization's mission
• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred but not required
• Previous experience and knowledge with Enboarder will be highly appreciated
• Experience working in a nonprofit or volunteer-based environment
• Familiarity with virtual onboarding processes and tools

Qualifications

Must Haves

• Experience in HR, onboarding, or volunteer coordination is a plus
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency in HRIS systems and Microsoft Office Suite is an advantage
• Passion for the nonprofit sector and the organization's mission

Nice to Haves

• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred but not required
• Previous experience and knowledge with Enboarder will be highly appreciated
• Experience working in a nonprofit or volunteer-based environment
• Familiarity with virtual onboarding processes and tools

Benefits

• $100 refundable deposit, returned after six months of active membership; K–12 educators, retirees, veterans, interns, and students are exempt from the deposit.
• Opportunity to contribute to a meaningful cause.
• Gain valuable HR and onboarding experience in a nonprofit setting.
• Networking opportunities with professionals in the nonprofit sector.
• Flexible hours with the ability to work remotely. All work is conducted virtually.