V105 - Legal Assistant | Legal Assistant - Civil Litigation

Summary

Job Duck connects professionals with remote opportunities supporting US-based employers. The company is seeking a Legal Assistant to support a civil litigation law firm by managing case records, calendars, court deadlines, filings, correspondence, billing tasks, and other administrative needs while handling sensitive information with discretion.

Responsibilities

• Follow established firm procedures, training materials, and the firm's internal playbook
• Schedule hearings for motions
• Draft professional letters and legal correspondence
• Track important deadlines and ensure timely completion of assigned tasks
• Handle sensitive client and case information with a high level of confidentiality and discretion
• Support the firm's mission of providing thoughtful and trauma informed legal assistance to clients navigating sensitive circumstances
• Follow appropriate security protocols and take proactive steps to prevent information security risks
• Help fine tune and expand the firm's training playbook as processes evolve
• Communicate clearly and promptly regarding task status, priorities, availability, and potential challenges
• Help identify potential issues and take initiative to resolve them independently when appropriate
• Maintain a high level of responsiveness and availability throughout scheduled working hours
• Obtain records and follow up on outstanding records requests
• Monitor Connecticut judicial websites for relevant updates and information
• Draft and file motions and other legal documents
• Proactively remind and hold the attorney accountable for upcoming deadlines, appointments, and commitments
• Maintain organized case related information and documentation
• Assist with light billing tasks and related administrative responsibilities
• Support the attorney with day to day case management and administrative needs
• Maintain and manage calendars

Skills

• Strong English communication skills and a clear, easy to understand accent are required
• Must be comfortable handling highly sensitive, confidential, and potentially explicit legal information
• Strong awareness of confidentiality, information security, and data protection is essential
• Must demonstrate strong judgment when handling confidential information and communications
• Excellent organizational and time management skills
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong understanding of deadlines and prioritization
• Highly reliable, responsive, and accountable
• Trustworthy and discreet when handling confidential information
• Empathetic and patient when communicating with individuals in sensitive situations
• Comfortable handling difficult conversations and emotionally challenging circumstances
• Trauma informed and respectful approach to client interactions
• Strong problem solving and independent decision making abilities
• Proactive mindset with the ability to identify issues before they become problems
• Strong follow through and ability to ensure tasks are completed
• Comfortable keeping an attorney organized and accountable
• Tech savvy and attentive to information security practices
• Adaptable and willing to learn new processes and systems
• Bright, enthusiastic, and eager to contribute
• Comfortable working in a fast paced and highly understaffed environment
• Strong ability to manage multiple priorities simultaneously
• Professional and clear communication style
• Ability to work collaboratively while also functioning independently
• Strong commitment to confidentiality and professional ethics
• Experience working in a law firm is preferred
• Experience with civil litigation, education law, employment law, human rights, personal injury, or crime victim matters is beneficial
• Strong numerical skills are beneficial due to occasional billing responsibilities
• Bilingual English and Spanish skills are a plus, but Spanish is not mandatory
• Good with numbers and comfortable assisting with billing related tasks

Qualifications

Must Haves

• Strong English communication skills and a clear, easy to understand accent are required
• Must be comfortable handling highly sensitive, confidential, and potentially explicit legal information
• Strong awareness of confidentiality, information security, and data protection is essential
• Must demonstrate strong judgment when handling confidential information and communications
• Excellent organizational and time management skills
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong understanding of deadlines and prioritization
• Highly reliable, responsive, and accountable
• Trustworthy and discreet when handling confidential information
• Empathetic and patient when communicating with individuals in sensitive situations
• Comfortable handling difficult conversations and emotionally challenging circumstances
• Trauma informed and respectful approach to client interactions
• Strong problem solving and independent decision making abilities
• Proactive mindset with the ability to identify issues before they become problems
• Strong follow through and ability to ensure tasks are completed
• Comfortable keeping an attorney organized and accountable
• Tech savvy and attentive to information security practices
• Adaptable and willing to learn new processes and systems
• Bright, enthusiastic, and eager to contribute
• Comfortable working in a fast paced and highly understaffed environment
• Strong ability to manage multiple priorities simultaneously
• Professional and clear communication style
• Ability to work collaboratively while also functioning independently
• Strong commitment to confidentiality and professional ethics

Nice to Haves

• Experience working in a law firm is preferred
• Experience with civil litigation, education law, employment law, human rights, personal injury, or crime victim matters is beneficial
• Strong numerical skills are beneficial due to occasional billing responsibilities
• Bilingual English and Spanish skills are a plus, but Spanish is not mandatory
• Good with numbers and comfortable assisting with billing related tasks

Benefits

• Remote work opportunity
• Some flexibility in working hours may be available