Corporate Paralegal

Summary

Kelso Industries delivers HVAC, mechanical, plumbing, refrigeration, and electrical solutions through a nationwide group of operating companies. The Corporate Paralegal will support corporate governance, regulatory compliance, licensing administration, contract management, and litigation-related activities across multiple entities.

Responsibilities

• Maintain company records, organizational documents, and corporate governance files for multiple business entities
• Assist with entity formations, state registrations, foreign qualifications, and related corporate filings
• Coordinate annual compliance requirements, including report filings and registered agent services
• Support implementation and maintenance of compliance initiatives, policies, and internal controls
• Assist with compliance reviews, internal audits, and information-gathering efforts related to legal matters
• Administer company licensing programs, including application preparation, renewals, and ongoing compliance tracking
• Maintain accurate licensing records through software platforms and internal reporting tools
• Partner with operating company leadership to ensure licensing requirements are met across multiple jurisdictions
• Research licensing regulations and assist with resolving licensing questions and compliance concerns
• Support integration efforts by coordinating licensing activities for newly acquired businesses
• Manage legal document repositories and maintain organized records of customer, vendor, and real estate agreements
• Coordinate contract execution processes and ensure complete documentation is retained
• Assist with updating templates, standard forms, and legal workflow documentation
• Track key contract dates and support ongoing agreement administration
• Partner with outside counsel and internal stakeholders on litigation, claims, and dispute-related matters
• Coordinate document collection, preservation, and production activities
• Monitor legal invoices and assist with outside counsel administrative management
• Maintain organized records related to legal proceedings and claims management

Skills

• 3+ years of paralegal, legal operations, corporate governance, or related legal support experience
• Experience managing business, contractor, or trade licensing requirements across multiple states is highly preferred
• Knowledge of corporate records management, compliance processes, and legal documentation
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to balance multiple projects and deadlines in a dynamic environment
• Excellent written and verbal communication skills
• Experience supporting construction, engineering, industrial, or multi-entity organizations is a plus
• Familiarity with lien documentation and related filing requirements is preferred
• Positive attitude, collaborative approach, and desire to contribute to a growing legal function

Qualifications

Nice to Haves

• 3+ years of paralegal, legal operations, corporate governance, or related legal support experience
• Experience managing business, contractor, or trade licensing requirements across multiple states is highly preferred
• Knowledge of corporate records management, compliance processes, and legal documentation
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to balance multiple projects and deadlines in a dynamic environment
• Excellent written and verbal communication skills
• Experience supporting construction, engineering, industrial, or multi-entity organizations is a plus
• Familiarity with lien documentation and related filing requirements is preferred
• Positive attitude, collaborative approach, and desire to contribute to a growing legal function

Benefits

• Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.
• Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.
• Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.