Administrative Assistant

Summary

Ladgov Corporation is seeking an Administrative Assistant to support the Guam Army National Guard Recruiting and Retention Battalion. The role provides administrative and document-processing support for enlistment waiver packets, applicant records, recruiting coordination, reporting, and office operations.

Responsibilities

• Prepare, review, process, and track enlistment waiver packets for accuracy and completeness
• Scan, organize, and maintain required applicant and waiver documentation
• Coordinate waiver information and supporting documents with Recruiting and Retention personnel
• Conduct administrative interviews and provide applicants with required documentation instructions
• Maintain waiver tracking records and prepare required monthly status reports
• Communicate waiver requirements and policy updates to recruiting personnel
• Route waiver packets for required approvals and update waiver-processing SOPs as needed
• Provide general administrative support, including filing, phone calls, scheduling, research, and preparation of briefing materials

Skills

• Strong administrative, organizational, and document-management skills
• Ability to review detailed documentation for completeness and accuracy
• Strong written and verbal communication skills
• Ability to interact professionally with applicants, military personnel, and Government staff
• Ability to maintain confidential and sensitive information
• Ability to manage multiple files, deadlines, reports, and administrative actions
• Ability to work independently while coordinating with Recruiting and Retention personnel
• Ability to work on-site during the required Monday–Friday schedule
• Ability to travel locally using a privately owned vehicle when necessary

Qualifications

Must Haves

• Strong administrative, organizational, and document-management skills
• Ability to review detailed documentation for completeness and accuracy
• Strong written and verbal communication skills
• Ability to interact professionally with applicants, military personnel, and Government staff
• Ability to maintain confidential and sensitive information
• Ability to manage multiple files, deadlines, reports, and administrative actions
• Ability to work independently while coordinating with Recruiting and Retention personnel
• Ability to work on-site during the required Monday–Friday schedule
• Ability to travel locally using a privately owned vehicle when necessary

Benefits

• No work on recognized U.S. Federal holidays