Administrative Assistant 1 (Remote)

Summary

Allied Global Marketing is seeking an Administrative Assistant 1 to provide general administrative and operational support for an assigned office or service line. The role coordinates office operations, supports meetings and scheduling, manages calendars and communications, maintains records, prepares reports, and orders supplies.

Responsibilities

• Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc
• Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills
• Maintains managers calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports
• Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms
• Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled report
• Orders office and program supplies; researches options with vendors and supplies
• Performs other duties as assigned

Skills

• Typically requires H.S. Diploma or national equivalent and 1 to 2 years experience, or equivalent combination of training, education and experience to perform the job successfully
• Demonstrated proficiency with MS Office applications (Word, Excel, Outlook)
• Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public
• Ability to maintain customer service orientation and professionalism in all interactions
• Ability to exercise independent judgment and employ basic reasoning skills
• Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations
• This job is **remote but requires you to live within the United States**as this position may require return to office in the future
• Bilingual in Spanish preferred

Qualifications

Must Haves

• Typically requires H.S. Diploma or national equivalent and 1 to 2 years experience, or equivalent combination of training, education and experience to perform the job successfully
• Demonstrated proficiency with MS Office applications (Word, Excel, Outlook)
• Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public
• Ability to maintain customer service orientation and professionalism in all interactions
• Ability to exercise independent judgment and employ basic reasoning skills
• Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations
• This job is **remote but requires you to live within the United States**as this position may require return to office in the future

Nice to Haves

• Bilingual in Spanish preferred

Benefits

• This job is remote but requires you to live within the United States as this position may require return to office in the future.