Deputy Register

Summary

Macomb County Government is seeking a Deputy Register to support the Probate Court Wills & Estates department. The role processes and reviews legal documents, assists attorneys and the public with probate matters, manages case files and court records, and performs clerical, cashiering, and customer service duties.

Responsibilities

• Assists attorneys and the general public in person and by telephone regarding the processing of Probate matters and provides the appropriate information regarding the inquiry
• Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule, and Probate Court Division procedural requirements for filing
• Reviews orders following court hearings and processes accordingly
• Types and processes casework reports and other correspondence from written copy
• Reviews case files to ensure that proper documents have been filed and initiates the necessary action to see that files are in proper order
• Reviews case files at time of closing to ensure that files are complete and accurate and initiates action to correct any deficiencies prior to closing
• Records any statistics which are required for the assigned area
• Performs cashiering functions, including but not limited to, the issuing of change and receipts, counting money, balancing the register, receipts and disbursements, preparing bank deposit slips, and posting data to accounts
• Receives payment of statutory fees, prepares receipts, and prepares Transmittal Advice for the County Treasurer
• Receives checks and/or cash from the public in person or by mail and records amounts received
• Sorts and processes incoming mail and answers routine inquiries
• Copies and handles legal forms, orders, correspondence, and reports as directed
• Maintains inventory of forms and supplies and reorders as needed
• Performs related duties as assigned

Skills

• High school diploma or General Educational Development (GED) equivalent
• Two (2) years of clerical experience
• Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel
• Office practices, legal terminology, and equipment
• Probate Court laws
• Microsoft Office, Google Products, and current court case management systems
• Modern office procedures, methods, and computer equipment
• Organization and initiative
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of tasks in a high volume and fast paced environment with frequent interruptions
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Make decisions applying Probate Court rules
• Establish and maintain effective working relations with elected officials, administrators, department heads, staff, union officials, and the public
• Effectively speak, write and understand the English language
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information
• Work independently
• Bending (forward or backward bending at the waist): **F/C**
• Grasping, gripping, holding, clasping with fingers or hands: **F/C**
• Manual Dexterity (fine finger movements i.e., keyboard operating, writing): **F/C**
• Push/Pull objects away from or towards the body: **F/C**
• Sitting in a seated position during the task performance: **F/C**
• Standing in an upright position without movement: **F/C**
• Associate's Degree or higher
• Previous experience within a court or legal setting
• Effectively speak, write and understand a language other than English is preferred

Qualifications

Must Haves

• High school diploma or General Educational Development (GED) equivalent
• Two (2) years of clerical experience
• Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel
• Office practices, legal terminology, and equipment
• Probate Court laws
• Microsoft Office, Google Products, and current court case management systems
• Modern office procedures, methods, and computer equipment
• Organization and initiative
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of tasks in a high volume and fast paced environment with frequent interruptions
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Make decisions applying Probate Court rules
• Establish and maintain effective working relations with elected officials, administrators, department heads, staff, union officials, and the public
• Effectively speak, write and understand the English language
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information
• Work independently
• Bending (forward or backward bending at the waist): **F/C**
• Grasping, gripping, holding, clasping with fingers or hands: **F/C**
• Manual Dexterity (fine finger movements i.e., keyboard operating, writing): **F/C**
• Push/Pull objects away from or towards the body: **F/C**
• Sitting in a seated position during the task performance: **F/C**
• Standing in an upright position without movement: **F/C**

Nice to Haves

• Associate's Degree or higher
• Previous experience within a court or legal setting
• Effectively speak, write and understand a language other than English is preferred

Benefits

• Medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage.
• Health care, dental and vision benefits are effective the first day of employment.