ELR & HRBP Administrative Coordinator

Summary

Oakland County is a mission-driven public service organization committed to strengthening communities and improving residents' quality of life. The ELR & HRBP Administrative Coordinator provides administrative support to Employee & Labor Relations and Human Resources Business Partners by coordinating schedules, maintaining confidential records, supporting meetings and projects, managing data and financial processes, and facilitating communication across the HR team.

Responsibilities

• Coordinate calendars, meetings, hearing dates, deadlines, travel, expenses, and special projects
• Prepare and organize background materials and documentation for upcoming meetings
• Review meeting minutes and help coordinate necessary follow-up activities
• Serve as an initial point of contact and monitor departmental email inboxes
• Open case files, complete initial intake activities, and route information to the appropriate team member
• Maintain confidential employee, labor relations, and departmental records and files
• Support data management, financial processes, and other administrative functions
• Help facilitate effective communication and information sharing across the HR team
• Coordinates administrative and clerical functions of the Employee & Labor Relations and Human Resources Business Partner Unit, including scheduling meetings, routing assignments as directed, submitting support requests to other departments, and other tasks as assigned
• Maintains official files and documents including electronic records and data. Responds to requests for information and submits documents for posting to website or other communications. Ensures ELR/HRBP documents are updated on internal and external sites
• Proofreads, formats and edits documents, prepares tables of contents and final layouts. Produces and distributes materials as needed
• Monitors the office meeting schedule and minutes to determine and initiate necessary follow-up, such as compiling necessary documents ahead of meetings, and disseminating information
• Tracks due dates and deadlines in accordance with Standard Operating Procedures (SOPs) and sends reminders to assigned staff to ensure efficient and timely operations
• Assists the Human Resources Business Partner’s with running reports, gathering data, and generating department workplans
• Assists the Employee & Labor Relations Office with data entry, running reports, and Key Performance Indicator (KPI) tracking. This may include but is not limited to seniority reports and entering discipline data
• Drafts monthly summaries and reports and other documents as assigned
• Receives and responds to Employee & Labor Relations and Human Resources Business Partner questions and requests
• Assists with researching costing and related information for budget requests and supports financial processes as assigned. Coordinates purchasing and RFP processes, monitors contract expirations and professional services utilized within ELR/HRBP operations
• Assists with processing expense reports and accounts payable, ordering supplies, submitting work orders, and coordinating acquisition and set-up of equipment
• Formulates, recommends, and implements procedural changes in office workflow operations
• Assists with planning, coordinating, and monitoring special divisional programs/projects
• Assists in developing long range goals and objectives
• Performs other duties as assigned
• Complies with all policies and standards
• Utilizes current countywide and/or department specific software to complete assignments

Skills

• Possess a Bachelor's degree from an accredited college or university with a major in Human Resources, Psychology, Business Administration, Legal Administration, or a closely related field of study
• Have two (2) years of full-time experience in an office setting preferably in a Human Resources environment
• Ability to communicate to accurately convey information using tact and diplomacy
• Ability to understand and maintain discretion and confidentiality
• Considerable understanding of office management practices including knowledge of information systems
• Excellent attention to detail and organizational skills
• Considerable ability to plan and organize multiple projects simultaneously
• Considerable ability to follow complex oral and written instructions
• Considerable ability to make routine decisions in accordance with departmental policies and procedures
• Considerable ability to develop and maintain effective working relationships with employees of the assigned division, section or unit, and other divisions and departments
• Considerable ability to exercise good judgment and initiative in analyzing problems and recommending solutions
• Considerable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software

Qualifications

Must Haves

• Possess a Bachelor's degree from an accredited college or university with a major in Human Resources, Psychology, Business Administration, Legal Administration, or a closely related field of study
• Have two (2) years of full-time experience in an office setting preferably in a Human Resources environment
• Ability to communicate to accurately convey information using tact and diplomacy
• Ability to understand and maintain discretion and confidentiality

Nice to Haves

• Considerable understanding of office management practices including knowledge of information systems
• Excellent attention to detail and organizational skills
• Considerable ability to plan and organize multiple projects simultaneously
• Considerable ability to follow complex oral and written instructions
• Considerable ability to make routine decisions in accordance with departmental policies and procedures
• Considerable ability to develop and maintain effective working relationships with employees of the assigned division, section or unit, and other divisions and departments
• Considerable ability to exercise good judgment and initiative in analyzing problems and recommending solutions
• Considerable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software