Reinstatement / Billing Legal Assistant

Summary

McCalla Raymer Leibert Pierce, LLP is seeking a Legal Assistant to support foreclosure-related billing, payoff, reinstatement, and fee and cost quote processing. The role involves handling borrower and client requests, reviewing funds and invoices, managing fee approvals, maintaining confidential information, and ensuring accurate and timely communication.

Responsibilities

• Handle the processing of all requests from borrowers and clients for payoff and reinstatement quotes
• Review incoming payoff or reinstatement funds and ensure that funds are sent to the client via the required overnight process within 24 hours of receipt of funds
• Handle client requests for fees and costs quotes
• Review file for invoicing, create line items and attach backup documents
• Effectively communicate with clients and borrowers to ensure excellent customer service and accuracy of requests
• Create, manage and execute on fee approvals within internal case management system and all client systems
• Appropriately maintain and process sensitive and confidential information
• Will perform other duties and responsibilities as needed

Skills

• At least one year of work experience in a Foreclosure Firm
• Knowledge of foreclosure fees, payoffs and reinstatements is a plus
• Must possess strong written and verbal communication skills
• Proficiency with excel and other Microsoft products
• Proficiency in Judicial foreclose process
• Ability to manage and prioritize multiple projects
• Overall good attitude and willingness to adapt to change
• Must possess good organizational skills
• Identifies and resolves problems in a timely manner
• Balances team and individual responsibilities
• Contributes to building a positive team spirit
• Demonstrates accuracy and thoroughness
• Looks for ways to improve and promote quality
• Must be very analytical and have excellent problem-solving skills
• The employee must occasionally lift and/or move up to 25 pounds
• All applicants applying for U.S. job openings must be authorized to work in the United States
• Applicants must be legally authorized to work in the United States now and in the future
• The ideal candidate for this position will possess payoff/reinstatement and foreclosure experience
• Fee Requests/Approvals with billing experience in a law firm that has a high transaction volume is preferred
• Associate or Bachelor's Degree preferred but not required
• BKFS, Vendorscape, SSE Portal and TEMPO experience preferred, but not required

Qualifications

Must Haves

• At least one year of work experience in a Foreclosure Firm
• Knowledge of foreclosure fees, payoffs and reinstatements is a plus
• Must possess strong written and verbal communication skills
• Proficiency with excel and other Microsoft products
• Proficiency in Judicial foreclose process
• Ability to manage and prioritize multiple projects
• Overall good attitude and willingness to adapt to change
• Must possess good organizational skills
• Identifies and resolves problems in a timely manner
• Balances team and individual responsibilities
• Contributes to building a positive team spirit
• Demonstrates accuracy and thoroughness
• Looks for ways to improve and promote quality
• Must be very analytical and have excellent problem-solving skills
• The employee must occasionally lift and/or move up to 25 pounds
• All applicants applying for U.S. job openings must be authorized to work in the United States
• Applicants must be legally authorized to work in the United States now and in the future

Nice to Haves

• The ideal candidate for this position will possess payoff/reinstatement and foreclosure experience
• Fee Requests/Approvals with billing experience in a law firm that has a high transaction volume is preferred
• Associate or Bachelor's Degree preferred but not required
• BKFS, Vendorscape, SSE Portal and TEMPO experience preferred, but not required