Media Finance Coordinator

Summary

McGarrah Jessee is hiring a Media Finance Coordinator to support the day-to-day financial management of client media investments. The role coordinates vendor invoice reconciliation, client media billing, budget-versus-actual reporting, accrual tracking, audit support, and communication across Media, Client Finance, and Agency Accounting teams.

Responsibilities

• Serve as a day-to-day finance contact for Media Planning and Buying teams regarding billing, vendor invoices, budgets, and reconciliation status
• Manage the Accounts Payables to facilitate accurate vendor-invoice processing and discrepancy resolution
• Participate in recurring account financial meetings and provide updates on billing status, missing invoices, budget variances, and open reconciliation items
• Communicate financial issues clearly and professionally to colleagues who may not have a finance or accounting background
• Escalate material budget risks, billing delays, unreconciled balances, and process-control issues to the appropriate manager
• Support internal, client, and external audit requests by retrieving billing, reconciliation, order, and approval documentation
• Prepare recurring budget-versus-actual reports for Media & Finance leadership
• Ensure reconciled vendor invoices are processed within established payment and client-billing deadline communicated from Client Media teams
• Reconcile vendor invoices against executed media activity
• Work with Client Media teams to confirm that vendor invoices are assigned to the correct client, campaign, estimate, product, media channel, and accounting period
• Help to Identify missing, duplicate, incorrectly coded, or disputed vendor invoices
• When needed, Partner with media buyers, vendors to aid in researching any quantity, timing, coding, or delivery discrepancies
• Support Media Client teams to track vendor credits, make goods, invoice revisions, billing adjustments, and disputed amounts through final resolution
• Coordinate billing approvals with Media Planning and Buying Client teams
• Prepare accurate and timely client media billing in accordance with approved media plans, client authorizations, billing schedules, and contractual requirements
• Validate billing amounts against Media Client teams approved budgets, media orders, campaign periods
• Respond to routine internal and client-team questions regarding media invoices, billing status, and supporting documentation
• Maintain a detailed billing calendar and tracker documenting invoices prepared, submitted, approved, billed, held, or requiring additional support
• Identify potential billing delays, missing approvals, insufficient documentation, to escalate

Skills

• Proficiency in Microsoft Excel or Google Sheets
• Experience with Mediaocean platforms—including Prisma,—is ideal but not required

Qualifications

Must Haves

• Proficiency in Microsoft Excel or Google Sheets

Nice to Haves

• Experience with Mediaocean platforms—including Prisma,—is ideal but not required

Benefits

• Fully Remote - US
• This is a remote position.