Subaward Finance Administrator

Summary

Northeastern University is a global university whose Research Enterprise Services supports faculty, investigators, and administrators with sponsored research activities. The Subaward Finance Administrator manages financial administration for outgoing subawards, including invoice review and processing, subrecipient monitoring, regulatory compliance, reporting, and coordination with internal stakeholders and subrecipients.

Responsibilities

• Review and comprehend the payment terms under a wide range of funding sources including Federal, state, local government agencies and industry sponsors to ensure invoices are compliant; serves as primary administrative contact for faculty and researchers related to financial aspects of outgoing subawards; facilities communications with subrecipients; conducts subrecipient monitoring in accordance with Federal regulations; liaise with NU stakeholders such as Procurement, Accounts Payable and Finance. This position communicates directly with faculty, researchers and administrators to assist them with the required financial aspects and regulatory monitoring of their subawards. Provides operational support, including data management and reporting, processing and tracking incoming subcontract invoices through the Research Invoice Inbox. Work with Northeastern Faculty, Administrators and subrecipients to obtain approval for payment; updates and maintains relevant information in respective databases. Contact subcontract sites when issues arise and to respond to inquiries. Prepares and submits Federal Funding Accountability and Transparency Act (FFATA) subaward reports. Collaborates with Research Finance annually to ensure compliance with Uniform Guidance requirements
• Works with the Assistant Director, Subawards to create robust processes, procedures and best practices for management, intake of requests, and administration of subaward invoices; Identify and implement process changes that reduce risk and increase automation of various business processes, develop tools and relevant in support of NU Research Enterprise Services
• Support management with ad hoc assignments as needed

Skills

• Ability to work in a fast-paced, deadline driven environment; e.g. multiple projects, with routine interruptions and changing priorities
• Exceptional written and oral communication skills and the ability to facilitate group activities
• Ability to work with a wide range of individuals with varying sophistication and information needs
• Demonstrated experience utilizing critical thinking skills to proactively solve or mitigate problems, including anticipating issues, identifying solutions and providing appropriate communication to impacted parties
• Ability to work with minimal supervision
• Solid judgment and capacity to exercise discretion to resolve ambiguity and promote effective solutions
• Strong commitment to constructively contribute to a customer service environment, providing professional, timely, efficient, and courteous service to the university research community
• Ability to navigate through multiple systems and platforms to execute roles and responsibilities efficiently
• Bachelor's degree and a minimum of 1year relevant experience in the field of research administration in an academic, industry, Federal contracting non-profit, or similar setting is required
• Proficiency in Microsoft Excel and SharePoint is preferred

Qualifications

Must Haves

• Ability to work in a fast-paced, deadline driven environment; e.g. multiple projects, with routine interruptions and changing priorities
• Exceptional written and oral communication skills and the ability to facilitate group activities
• Ability to work with a wide range of individuals with varying sophistication and information needs
• Demonstrated experience utilizing critical thinking skills to proactively solve or mitigate problems, including anticipating issues, identifying solutions and providing appropriate communication to impacted parties
• Ability to work with minimal supervision
• Solid judgment and capacity to exercise discretion to resolve ambiguity and promote effective solutions
• Strong commitment to constructively contribute to a customer service environment, providing professional, timely, efficient, and courteous service to the university research community
• Ability to navigate through multiple systems and platforms to execute roles and responsibilities efficiently
• Bachelor's degree and a minimum of 1year relevant experience in the field of research administration in an academic, industry, Federal contracting non-profit, or similar setting is required

Nice to Haves

• Proficiency in Microsoft Excel and SharePoint is preferred

Benefits

• Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.
• NU-RES supports its team working remotely. Remote locations and work schedules are determined based on operational needs and in consultation with Team members, consistent with University policies and guidance.