Post-Award Grant Administrator

Summary

Georgetown University is an academic institution seeking a Post-Award Grant Administrator to support faculty and researchers with the financial and compliance management of externally funded awards. The role serves as a liaison between faculty and university offices, providing award-management information, supporting financial administration and close-out, and ensuring compliance with sponsor and institutional requirements.

Responsibilities

• The Post-Award Grant Administrator assists faculty with the financial and compliance management of externally funded awards
• The role of the Post-Award Grant Administrator is to serve as the liaison and active partner between faculty and other university offices for award management
• This position will facilitate the administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments for award financial management and award close-out
• This position supports the researchers of Cluster #x, each of which includes several departments within Main campus and the Medical Center
• The Post-Award Grant Administrator reports directly to their Cluster Research Administrator
• This position works closely with other staff members in their cluster, across the Post-Award Grant Administrator roles within JORA, and other collaborating offices to ensure that awards are complete, accurate and in compliance with sponsor and institutional regulations, policies and guidelines
• Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts
• Review salary distributions to ensure that they reasonably reflect employees’ level of effort on projects. Review associated fringe benefits for accuracy
• Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify ORS of significant variances
• Review the calculation of indirect cost recovery to ensure accuracy
• Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents
• Complete the Financial Status Report (FSR) worksheets timely and accurately; and ensure that payments to subrecipients are reviewed and processed in a timely manner

Skills

• Bachelor's degree
• 3 to 5 years of progressively responsible experience in a university or other non-profit grants management role
• Knowledge of NIH funding mechanisms, including R01, P01, P30, T32 and foundation proposals
• Flexible and adaptable to accommodate ongoing changes to internal and external policies
• Capacity to establish clear priorities and multi-task in a high-volume setting
• Ability to work quickly and effectively under pressure
• Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report production, and a high level of proficiency in Excel
• Proven experience with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management
• Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities
• Certified Research Administration (CRA), Certified PreAward Research Administration (CPRA) and/or Certified Financial Research Administration (CFRA)
• Familiarity with Workday

Qualifications

Must Haves

• Bachelor's degree
• 3 to 5 years of progressively responsible experience in a university or other non-profit grants management role
• Knowledge of NIH funding mechanisms, including R01, P01, P30, T32 and foundation proposals
• Flexible and adaptable to accommodate ongoing changes to internal and external policies
• Capacity to establish clear priorities and multi-task in a high-volume setting
• Ability to work quickly and effectively under pressure
• Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report production, and a high level of proficiency in Excel
• Proven experience with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management
• Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities

Nice to Haves

• Certified Research Administration (CRA), Certified PreAward Research Administration (CPRA) and/or Certified Financial Research Administration (CFRA)
• Familiarity with Workday

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings
• Tuition assistance
• Work-life balance benefits
• Employee discounts
• Voluntary insurance options
• Telework