Coordinator, Commercial Marketing and MLR

Summary

Orca Bio is a commercial-stage biotechnology company developing next-generation cell therapies to improve outcomes for people undergoing blood cancer treatment. The Coordinator, Commercial Marketing & MLR will manage commercial marketing projects, conference logistics, campaign workflows, and vendor operations while coordinating Medical, Legal, and Regulatory review processes and ensuring promotional materials comply with company policies and external regulations.

Responsibilities

• Congress & Conference Management: Lead execution for national and regional medical conferences and trade shows, including booth build, routing, exhibit space registration, housing blocks, vendor logistics, material shipping, and field team communication
• Campaign & Project Tracking: Maintain the master commercial marketing calendar. Track multi-channel project milestones (digital ads, print collateral, field sales aids) to ensure agencies and internal stakeholders meet deadlines
• Agency & Vendor Coordination: Serve as the primary point of contact for external creative agencies and print vendors. Manage purchase orders (POs), review statements of work (SOWs), and assist with budget tracking and invoice processing
• Digital & Print Asset Management: Manage commercial digital and print library assets to ensure field reps and marketing managers use only active, current, and approved promotional materials. Manage the print vendor relationship and portal
• PRC/MRC Meeting Facilitation: Partner with the Regulatory Review Leader to schedule, organize, and host weekly PRC and MRC review meetings. Prepare agendas, manage live meeting flow, and record Medical, Legal, and Regulatory reviewer feedback
• Veeva PromoMats Coordination: Act as the operational administrator for Veeva Vault PromoMats, routing materials, verifying document metadata, ensuring linking of reference packages, and managing material lifecycles
• Submission Quality Checks: Perform preliminary intake QC reviews on agency submissions to ensure reference accuracy and compliant formatting prior to routing for formal PRC/MRC review
• Compliance Tracking & Material Submission: Track approval expiration dates and coordinate re-review workflows with brand managers. Partner with the Regulatory Review Leader to create and submit FDA Form 2253 packages for applicable promotional materials

Skills

• 2–4 years of marketing coordination, project management, or marketing operations experience
• Prior hands-on experience with Veeva Vault PromoMats (or a similar MLR/PRC system such as Zinc, Vodori, or Aprimo) is required
• Demonstrated background organizing commercial events and medical congresses, or managing external agency deliverables
• Basic understanding of FDA promotional regulations and guidelines (OPDP), healthcare compliance, and the Medical/Legal/Regulatory (MLR) review process
• Strong organizational skills and attention to detail, with the ability to manage multiple concurrent deadlines across internal stakeholders and external vendors
• Preferably in a pharmaceutical, biotech, or healthcare company

Qualifications

Must Haves

• 2–4 years of marketing coordination, project management, or marketing operations experience
• Prior hands-on experience with Veeva Vault PromoMats (or a similar MLR/PRC system such as Zinc, Vodori, or Aprimo) is required
• Demonstrated background organizing commercial events and medical congresses, or managing external agency deliverables
• Basic understanding of FDA promotional regulations and guidelines (OPDP), healthcare compliance, and the Medical/Legal/Regulatory (MLR) review process
• Strong organizational skills and attention to detail, with the ability to manage multiple concurrent deadlines across internal stakeholders and external vendors

Nice to Haves

• preferably in a pharmaceutical, biotech, or healthcare company

Benefits

• Full-time employment positions are eligible to receive pre-IPO equity.
• Full-time employment positions are eligible to receive an annual bonus.
• Competitive medical, dental, and vision benefits.
• PTO.
• 401(k) plan.
• Life and accidental death and disability coverage.
• Parental leave benefits.
• Subsidized daily lunches and snacks at on-site locations.