Healthcare Supply Chain Coordinator

Summary

Physician Partners of America is a multi-state healthcare organization that provides business and operational support to physician practices. The Healthcare Supply Chain Coordinator supports purchasing, service coordination, inventory administration, vendor management, purchase order administration, and invoice reconciliation across clinics and surgery centers in multiple states.

Responsibilities

• Process service and material purchase orders
• Support clinics, labs, and surgery centers across multiple states
• Source materials, services, and replacement equipment
• Obtain vendor quotes and estimates
• Compare pricing and negotiate where appropriate
• Coordinate online website-based purchases
• Create and maintain recurring and subscription purchase orders
• Track order status through delivery
• Review and schedule approved service requests
• Obtain service estimates and vendor quotes
• Coordinate repairs and maintenance activities
• Track service timelines and completion status
• Follow up on outstanding repair requests
• Verify service documentation and work completion
• Add and maintain supplier records
• Update vendor contacts and service information
• Maintain vendor pricing files
• Track vendor contracts and renewal dates
• Assist with sourcing initiatives and special projects
• Support contract administration activities
• Perform manual receiving activities within ENVI
• Identify receiving opportunities and past-due receipts
• Obtain missing receiving documentation from facilities
• Review inventory accuracy across clinics and surgery centers
• Support inventory audits and cycle count activities (travel 0-5%)
• Audit open requisitions and pending approvals
• Monitor purchase orders awaiting transmission or receiving
• Validate pricing and vendor information
• Ensure all supporting documentation is attached
• Maintain purchasing master data accuracy
• Pre-match invoices to open purchase orders
• Investigate invoice discrepancies
• Resolve pricing, quantity, and vendor mismatches
• Verify documentation is attached to the correct purchase order
• Coordinate with Accounts Payable and operational stakeholders
• Maintain approved inventory pricing
• Verify invoice approvals prior to system updates
• Update location contacts and vendor information
• Maintain contract and supplier records
• Communicate status updates to stakeholders

Skills

• Minimum 2 years of healthcare experience
• Experience working in a clinic, ASC, hospital, or physician practice
• Strong organizational and multitasking abilities
• High attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to work independently in a remote environment
• Candidates with experience (2 minimum years) in the ANY of the following healthcare roles are strongly encouraged to apply:
• Purchasing or procurement experience
• Supply chain experience in healthcare
• Vendor management experience
• Accounts payable or invoice reconciliation experience
• Experience with inventory management
• Experience with healthcare practice management systems
• Experience with the following systems is preferred:
• ENVI
• HST Pathways
• Microsoft Dynamics AX (AX)
• CRM Platforms
• MetaViewer
• Intergy
• Microsoft (Excel, Outlook, Teams)

Qualifications

Must Haves

• Minimum 2 years of healthcare experience
• Experience working in a clinic, ASC, hospital, or physician practice
• Strong organizational and multitasking abilities
• High attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to work independently in a remote environment

Nice to Haves

• Candidates with experience (2 minimum years) in the ANY of the following healthcare roles are strongly encouraged to apply:
• Purchasing or procurement experience
• Supply chain experience in healthcare
• Vendor management experience
• Accounts payable or invoice reconciliation experience
• Experience with inventory management
• Experience with healthcare practice management systems
• Experience with the following systems is preferred:
• ENVI
• HST Pathways
• Microsoft Dynamics AX (AX)
• CRM Platforms
• MetaViewer
• Intergy
• Microsoft (Excel, Outlook, Teams)

Benefits

• REMOTE role (Florida preferred)