Project Coordinator

Summary

PSE Healthy Energy is an independent science and policy research institute focused on science-based energy and climate solutions that protect public health and the environment. The Project Coordinator provides administrative, analytical, and coordination support across the project lifecycle, including planning, progress and budget tracking, communication, documentation, and process improvement.

Responsibilities

• Partner with the Project Management and scientific teams to develop and maintain project plans, timelines, milestones, and budgets. Track progress, report on key metrics, anticipate risks, and help resolve issues to ensure timely, high-quality delivery
• Facilitate clear communication across teams, lead meeting coordination, document action items, and keep all stakeholders aligned on objectives, deliverables, and timelines
• Support resource allocation, monitor project expenses against budgets, and maintain well-organized project documentation and records
• Help ensure projects meet reporting requirements and quality standards. Contribute to project reviews and retrospectives by capturing lessons learned and tracking follow-up actions
• Assist in refining project management tools, templates, and workflows. Proactively share insights and support updates that enhance efficiency and consistency
• Act as a self-starter who identifies opportunities to add value, manages competing priorities with minimal supervision, and contributes enthusiastically to a collaborative, mission-driven environment

Skills

• 2+ years of experience in project coordination, project analysis, or related administrative support roles (preferably in a fast-paced setting)
• Strong passion for and/or knowledge of climate, energy, environment, public health, and/or energy policy issues (or a demonstrated eagerness to learn quickly)
• Excellent organizational, time-management, and prioritization skills with a proven ability to meet deadlines
• Outstanding written and verbal communication skills, paired with strong interpersonal abilities to collaborate effectively with diverse teams and stakeholders
• Proficiency with project management tools (Asana, Google Workspace, Slack) and experience tracking budgets/expenses
• Strong analytical, problem-solving, and attention-to-detail skills
• Self-starter mindset comfortable working independently in a remote environment
• Commitment to PSE Healthy Energy's mission and values, plus a sense of humor and enthusiasm for impactful work
• Remote within the United States
• All applicants must be legally authorized to work in the United States without the need for current or future sponsorship (e.g., H-1B, O-1, etc)
• Position requires computer usage and sitting for extended periods of time, good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read technical information. Overall mobility is essential
• Bachelor's degree in Project Management, Business Administration, Environmental Studies, Policy, or a related field
• Familiarity with project management methodologies (Agile, Waterfall, or hybrid)
• Prior experience in research, academic, scientific, or nonprofit environments
• Comfort using AI tools (e.g., Claude) to boost productivity and coordination

Qualifications

Must Haves

• 2+ years of experience in project coordination, project analysis, or related administrative support roles (preferably in a fast-paced setting)
• Strong passion for and/or knowledge of climate, energy, environment, public health, and/or energy policy issues (or a demonstrated eagerness to learn quickly)
• Excellent organizational, time-management, and prioritization skills with a proven ability to meet deadlines
• Outstanding written and verbal communication skills, paired with strong interpersonal abilities to collaborate effectively with diverse teams and stakeholders
• Proficiency with project management tools (Asana, Google Workspace, Slack) and experience tracking budgets/expenses
• Strong analytical, problem-solving, and attention-to-detail skills
• Self-starter mindset comfortable working independently in a remote environment
• Commitment to PSE Healthy Energy's mission and values, plus a sense of humor and enthusiasm for impactful work
• Remote within the United States
• All applicants must be legally authorized to work in the United States without the need for current or future sponsorship (e.g., H-1B, O-1, etc)
• Position requires computer usage and sitting for extended periods of time, good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read technical information. Overall mobility is essential

Nice to Haves

• Bachelor's degree in Project Management, Business Administration, Environmental Studies, Policy, or a related field
• Familiarity with project management methodologies (Agile, Waterfall, or hybrid)
• Prior experience in research, academic, scientific, or nonprofit environments
• Comfort using AI tools (e.g., Claude) to boost productivity and coordination

Benefits

• Flexible working hours and remote work options to support work-life balance
• Comprehensive health, dental, and vision insurance
• 401(k) with employer match
• Flexible spending accounts (FSA) for healthcare and other eligible expenses
• Flexible time off
• 14 Paid holidays
• Opportunities for continued education, training, and skill-building