Sourcing Coordinator

Summary

Renovo Solutions is a nationwide healthcare technology management company that provides solutions for managing and maintaining healthcare technologies. The Sourcing Coordinator manages transactional sourcing activities, including purchase orders, service contract and entitlement records, vendor administration, order tracking, and coordination with internal teams and vendors.

Responsibilities

• Turn purchase and service requests from accounts and field teams into purchase orders against the correct vendor, price, and terms
• Track orders through acknowledgement, shipment, delivery, and receipt, and chase anything running late
• Resolve order discrepancies on price, quantity, part number, and specification before they reach invoicing
• Keep purchase records complete and traceable so they hold up under audit
• Maintain service contract records, including terms, coverage dates, covered assets, pricing, and renewal triggers
• Maintain entitlement records in the system of record and flag anything that does not match the contract
• Track renewal and expiry dates and prompt the Sourcing Manager well ahead of term
• Handle contract documentation, filing, and version control so the current version is always the one people find
• Build quote comparisons and coverage summaries when a contract is up for renewal or replacement
• Support vendor onboarding, including documentation, banking details, and system setup, working with Finance
• Maintain vendor records, contacts, and agreed pricing
• Follow up with vendors on overdue quotes, parts, service reports, and credits
• Confirm scheduling and access arrangements with the account before committing a vendor to a service date
• Answer purchasing questions from accounts and field teams on order status, coverage, and pricing
• Support the Sourcing Manager with spend data, savings tracking, and reporting
• Partner with Accounts Payable on invoice matching and clearing blocked items
• Follow the documented sourcing and payments workflow without local variation
• Abide by and follow Renovo safety policies, procedures, and injury and illness prevention expectations
• Maintain a safe home working environment, including proper workstation setup
• Follow applicable customer site safety requirements and facility procedures during any occasional site visit
• Complete required safety training assignments on time

Skills

• High school diploma or equivalent required
• 2+ years of purchasing, procurement support, contract administration, or transactional coordination experience
• Experience with an enterprise resource planning, purchasing, or contract management system required
• Working Excel Skills Required, Including Lookups And Pivot Tables
• Strong attention to detail and the ability to keep many open items moving at once
• Able to work independently in a remote setting with minimal day to day supervision
• High school diploma or equivalent required
• A reliable home working setup with internet suitable for video calls and system access is required
• Accountability - takes ownership of assigned work and responsibilities, follows through, and closes the loop
• Attention to Detail - catches a wrong price, part number, or date before it becomes a problem
• Follow-Through - chases open items until they are closed rather than logging them
• Organization - manages a high volume of transactions without losing track
• Customer Service - treats internal requests as real work with real deadlines
• Communication - clearly expresses thoughts and ideas in written and verbal communication
• Integrity - can admit mistakes, is direct and truthful, and acts in the best interest of customers, employees, and Renovo
• The role requires the ability to speak, hear, see, read, write, type, and sit at a workstation for extended periods
• Must be able to use standard office equipment and technology tools, including computer, phone, video conferencing, dashboards, and reporting systems
• Travel approximately 0-5% for training or occasional site and vendor visits
• Associate degree or higher preferred
• Experience With Service Contracts Or Vendor Administration Preferred
• Associate degree or higher preferred
• Training in purchasing, procurement administration, or contract administration preferred

Qualifications

Must Haves

• High school diploma or equivalent required
• 2+ years of purchasing, procurement support, contract administration, or transactional coordination experience
• Experience with an enterprise resource planning, purchasing, or contract management system required
• Working Excel Skills Required, Including Lookups And Pivot Tables
• Strong attention to detail and the ability to keep many open items moving at once
• Able to work independently in a remote setting with minimal day to day supervision
• High school diploma or equivalent required
• A reliable home working setup with internet suitable for video calls and system access is required
• Accountability - takes ownership of assigned work and responsibilities, follows through, and closes the loop
• Attention to Detail - catches a wrong price, part number, or date before it becomes a problem
• Follow-Through - chases open items until they are closed rather than logging them
• Organization - manages a high volume of transactions without losing track
• Customer Service - treats internal requests as real work with real deadlines
• Communication - clearly expresses thoughts and ideas in written and verbal communication
• Integrity - can admit mistakes, is direct and truthful, and acts in the best interest of customers, employees, and Renovo
• The role requires the ability to speak, hear, see, read, write, type, and sit at a workstation for extended periods
• Must be able to use standard office equipment and technology tools, including computer, phone, video conferencing, dashboards, and reporting systems
• Travel approximately 0-5% for training or occasional site and vendor visits

Nice to Haves

• Associate degree or higher preferred
• Experience With Service Contracts Or Vendor Administration Preferred
• associate degree or higher preferred
• Training in purchasing, procurement administration, or contract administration preferred

Benefits

• Opportunities for employees to grow within the company
• Ongoing training
• Mentorship programs
• A supportive work environment
• Various phases and advancement paths
• Promotion from within
• Hybrid work arrangement (2-3 days onsite)