Accountant

Summary

Secured Tech supports K-12 schools with student device programs, including device purchasing, software solutions, repairs, and warranties. The Accountant will support the finance department through transactional accounting, invoicing, vendor management, financial reporting, reconciliations, and maintaining data integrity in core systems.

Responsibilities

• Monitor Slack and Email channels for incoming vendor bills to code, input, and process accurately within NetSuite
• Generate and issue customer invoices by cross-referencing HubSpot deals, billing instructions, and invoicing schedules
• Manage proactive, professional communication with customers regarding outstanding balances, handling friendly collections efforts, and reminders
• Navigate the HubSpot ticket system to promptly address and resolve customer and vendor billing queries
• Provide clear, organized transaction records to customers, vendors, and internal associates upon request
• Assist the Controller with month-end and quarter-end closing processes, executing duties as assigned
• Prepare and maintain accurate financial records, including balance sheet account reconciliations, ensuring compliance with GAAP and company policies
• Support localized Profit & Loss analysis, identifying variances and tracking operational cost drivers
• Support monthly, quarterly, and annual compliance filings tied to insurance/warranty program obligations
• Maintain accurate financial data and transaction integrity within NetSuite (our system of record)
• Monitor inventory transactions and apply revenue and COGS matching principles to help operations maintain inventory accuracy
• Own and maintain recurring accruals, including accounts payable and labor accruals, as these financial processes scale
• Identify opportunities to enhance efficiency and streamline financial processes within the company's software ecosystems
• Support the processing, tracking, and auditing of employee expense reports and associated financial data

Skills

• Bachelor's degree in Accounting, Finance, or related discipline
• Three to five years of accounting experience
• Current working knowledge of a mid-to-enterprise tier ERP system
• **GAAP Understanding:** Strong foundation of knowledge and ability to adhere to GAAP, with specific focus on Revenue Recognition and COGS matching principles
• **Excel Competency:** Above-average proficiency in Microsoft Excel for data manipulation and reporting
• **ERP & CRM Experience:** Ability to efficiently navigate internal systems including ERPs and CRMs
• **Communication Skills:** Strong, professional communication skills with a customer-service-oriented approach to problem-solving and collections
• **Organization:** Excellent organizational skills and attention to detail
• **Stationary Position:** Prolonged periods sitting or standing at a desk and working on a computer (up to 8 hours per day)
• **Equipment Operation:** Daily operation of standard office productivity equipment, including a computer, keyboard, mouse, monitor, and phone
• **Communication:** Frequent verbal and written communication with team members and clients via email, instant message, video conferencing platforms, and phone
• **Visual Acuity:** Ability to view a computer screen and read digital documents and financial spreadsheets for extended periods, including reviewing multi-line data for discrepancies
• **Sustained Task Performance:** Ability to complete tasks requiring close review of financial data — such as account reconciliations, variance analysis, and journal entry review — during work sessions
• **Lifting & Moving:** Occasional lifting or moving of office items, files, or computer equipment weighing up to 15 pounds
• Experience with NetSuite and HubSpot
• Experience with the UKG Ready platform
• Experience with deferred revenue accounting
• Experience with insurance claims accounting
• Experience with Power BI

Qualifications

Must Haves

• Bachelor's degree in Accounting, Finance, or related discipline
• Three to five years of accounting experience
• Current working knowledge of a mid-to-enterprise tier ERP system
• **GAAP Understanding:** Strong foundation of knowledge and ability to adhere to GAAP, with specific focus on Revenue Recognition and COGS matching principles
• **Excel Competency:** Above-average proficiency in Microsoft Excel for data manipulation and reporting
• **ERP & CRM Experience:** Ability to efficiently navigate internal systems including ERPs and CRMs
• **Communication Skills:** Strong, professional communication skills with a customer-service-oriented approach to problem-solving and collections
• **Organization:** Excellent organizational skills and attention to detail
• **Stationary Position:** Prolonged periods sitting or standing at a desk and working on a computer (up to 8 hours per day)
• **Equipment Operation:** Daily operation of standard office productivity equipment, including a computer, keyboard, mouse, monitor, and phone
• **Communication:** Frequent verbal and written communication with team members and clients via email, instant message, video conferencing platforms, and phone
• **Visual Acuity:** Ability to view a computer screen and read digital documents and financial spreadsheets for extended periods, including reviewing multi-line data for discrepancies
• **Sustained Task Performance:** Ability to complete tasks requiring close review of financial data — such as account reconciliations, variance analysis, and journal entry review — during work sessions
• **Lifting & Moving:** Occasional lifting or moving of office items, files, or computer equipment weighing up to 15 pounds

Nice to Haves

• Experience with NetSuite and HubSpot
• Experience with the UKG Ready platform
• Experience with deferred revenue accounting
• Experience with insurance claims accounting
• Experience with Power BI

Benefits

• Primarily remote work, with occasional onsite tasks for employees living within commuting distance of the Fortville, IN office.