Project Accountant

Summary

Smart Tech Contracting delivers turnkey BAS and EPMS solutions for mission-critical data centers through controls construction, software engineering, graphics/UI standards, and program-level governance. The Project Accountant supports accounting activities throughout the project lifecycle, including project setup, billing, financial reporting, contract administration, collections, audits, and process improvements.

Responsibilities

• Provide support for new PO and CO, routing, confirming and entering data as needed
• Provide support and guidance on project initiation in ERP system
• Generate and submit billings according to client submission requirements including organization of required backup and conformance to firm billing standards and contract requirements
• Research invoicing discrepancies and make any necessary corrections or adjustments
• Review project financial documents and scheduled billing for accurate projected revenue
• Provide data and support in relation to resource planning
• Provide project managers with accounting related support throughout the project lifecycle including project setup, billing, closeout, etc
• Work closely with project managers to monitor timely payment of invoices and follow up as necessary
• Manage accounts receivable and collection process, including timely reporting of status and issues
• Hold weekly meetings with project managers to address outstanding items, provide insights / data requests and answer any ERP questions
• Analysis and reporting to support leadership and project teams for current and future reporting needs including project expenses, accounts receivable and cash flow
• Manage subcontractor invoicing per contract requirements
• Coordinate project contracts and change orders including all applicable attachments, to subcontractors / subconsultants and follow through until contract is fully executed
• Provide and collect all necessary information supplemental to the contract, including but not limited to NDA, COI, ACH info, W9, billing forms, etc
• Maintain concise contract administration files on the network and in the accounting system
• Ensure conformance to policy and propose / maintain updates as needed
• Ensure project data accuracy by auditing projects as needed
• Work with department manager and project managers to develop project management tool automations
• Completion of Assigned Tasks and Deliverables on Time and on Budget
• Performs other related duties as assigned
• Frequently required to remain in a stationary position
• Frequently moving through home office, facility and other environments
• On occasion the employee may move equipment or other items weighing up to 25 pounds
• Up to 5%, this may include travel to any or all 50 US states

Skills

• A full understanding of project accounting, billing projections and contract administration
• Skilled using M365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheet
• Project Accounting Experience including analyzing budget vs actual on a project-by-project basis
• Ability to manage complex billing schedules, invoicing, experience with AIA G702/G703
• Ability to communicate verbally and in writing technical and non-technical information
• Ability to identify problems, evaluate alternatives and implement effective solutions
• Ability to accurately prepare, update and maintain records, files and reports
• Ability to work successfully as a member of a team and independently with moderate supervision
• Ability to work under pressure and meet close deadlines
• Organizational skills, with the ability to manage multiple tasks simultaneously
• Associate degree in accounting
• Minimum of four years of experience in business administration
• An administrative / support role directly for executives and / or project managers
• ERP / billing software experience (Vantagepoint a plus)
• Business analysis experience (Power BI a plus)
• Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
• Remote Online Notary credential preferred

Qualifications

Must Haves

• A full understanding of project accounting, billing projections and contract administration
• Skilled using M365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheet
• Project Accounting Experience including analyzing budget vs actual on a project-by-project basis
• Ability to manage complex billing schedules, invoicing, experience with AIA G702/G703
• Ability to communicate verbally and in writing technical and non-technical information
• Ability to identify problems, evaluate alternatives and implement effective solutions
• Ability to accurately prepare, update and maintain records, files and reports
• Ability to work successfully as a member of a team and independently with moderate supervision
• Ability to work under pressure and meet close deadlines
• Organizational skills, with the ability to manage multiple tasks simultaneously
• Associate degree in accounting
• Minimum of four years of experience in business administration
• An administrative / support role directly for executives and / or project managers
• ERP / billing software experience (Vantagepoint a plus)
• Business analysis experience (Power BI a plus)

Nice to Haves

• Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
• Remote Online Notary credential preferred

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment
• Remote - work virtually from anywhere in the United States