Clinic Development Project Manager - Remote

Summary

Soar Autism Center is an innovative healthcare provider delivering comprehensive, evidence-based services to autistic children and their families. The Clinic Development Project Manager will manage the planning, design, permitting, construction, and setup of new clinics while coordinating internal stakeholders and external partners. The role balances project schedules, budgets, quality, regulatory requirements, and clinic opening activities across multiple simultaneous projects.

Responsibilities

• Manage multiple clinic buildouts simultaneously from lease execution through certificate of occupancy and handover to operations
• Develop and maintain detailed project schedules, milestones, and critical path items
• Coordinate with real estate and leadership on scope definition and delivery timelines, while proactively flagging risks and barriers
• Oversee architects and engineers through schematic design, design development, and construction documents
• Ensure designs align with Soar’s clinical, operational, branding, and life-safety standards
• Coordinate permit submissions, plan review comments, and resubmittals with local jurisdictions
• Track and manage jurisdictional approvals, inspections, and certificates of occupancy
• Develop furniture, technology, and artwork plans for assigned projects
• Serve as Soar’s representative during construction
• Review contractor schedules, pay applications, change orders, and close-out documentation
• Monitor construction progress to ensure adherence to approved plans, budget, and schedule
• Identify risks early and proactively propose mitigation strategies
• Track project budgets, including TI allowances, landlord work, and tenant-funded scope
• Review cost estimates and change orders for accuracy and alignment with scope
• Support negotiations with landlords and contractors related to scope, cost, and responsibility splits
• Review construction bids for thoroughness and cost saving opportunities
• Coordinate furniture, fixtures, equipment (FF&E), IT, security, and life-safety system installations
• Oversee punch lists, final inspections, and collect close-out documentation
• Support smooth handoff to clinic operations and facilities teams

Skills

• 2+ years of experience in project management, construction management, or related roles
• Ability to lift boxes (up to ~15 lbs) to assist in center set up
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Current Soar employees must be in good standing in their current roles
• Highly organized with strong attention to detail
• Comfortable navigating ambiguity and problem-solving in real time
• Collaborative and service-oriented mindset
• Able to balance speed, quality, and cost in a growth environment
• Confident interfacing with senior leadership and external partners
• Able to clearly set expectations and hold contractors accountable
• Ability to read and interpret construction drawings
• Ability to lead meetings and coordinate with project team members
• Monthly travel required to clinic sites during construction and opening phases
• Experience managing commercial interior buildouts (healthcare, education, office)
• Proficiency with project management tools (e.g., Smartsheet)
• Familiarity with landlord-delivered work and TI allowance structures
• Understanding of permitting, inspections, and construction workflows

Qualifications

Must Haves

• 2+ years of experience in project management, construction management, or related roles
• Ability to lift boxes (up to ~15 lbs) to assist in center set up
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Current Soar employees must be in good standing in their current roles
• Highly organized with strong attention to detail
• Comfortable navigating ambiguity and problem-solving in real time
• Collaborative and service-oriented mindset
• Able to balance speed, quality, and cost in a growth environment
• Confident interfacing with senior leadership and external partners
• Able to clearly set expectations and hold contractors accountable
• Ability to read and interpret construction drawings
• Ability to lead meetings and coordinate with project team members
• Monthly travel required to clinic sites during construction and opening phases

Nice to Haves

• Experience managing commercial interior buildouts (healthcare, education, office)
• Proficiency with project management tools (e.g., Smartsheet)
• Familiarity with landlord-delivered work and TI allowance structures
• Understanding of permitting, inspections, and construction workflows

Benefits

• Hybrid / Remote with travel to clinic sites as needed