Project Manager

Summary

Soleil Collective is a portfolio company building and growing brands in the sunless tan, suncare, and body care beauty space. The Project Manager will coordinate product development projects from approved concept through production and launch readiness, managing timelines, suppliers, testing, documentation, and cross-functional deliverables.

Responsibilities

• Build, maintain, and manage detailed project timelines across product development projects from approved concept through to production and launch readiness
• Coordinate day-to-day project execution and follow-up across internal teams and external partners
• Track progress against agreed timelines and proactively identify risks, delays, or dependencies
• Escalate risks, delays, and decisions required to the Head of Product Development, supporting agreed mitigation and recovery actions
• Maintain clear visibility across the development portfolio, including project status, upcoming milestones, risks, outstanding actions, and decisions required
• Act as the day-to-day coordination point for external manufacturing, packaging, and testing partners
• Coordinate supplier timelines, deliverables, sampling cycles, revisions, testing requirements, and outstanding actions
• Manage regular project follow-ups with suppliers, ensuring actions, owners, and deadlines are clearly documented and followed through
• Proactively follow up on supplier deliverables and escalate delays, risks, or issues to the Head of Product Development as required
• Gather and track quotations, lead times, MOQs, development requirements, and other project inputs for review and decision-making
• Coordinate development sampling across formulation and packaging for assigned projects
• Consolidate internal feedback for review and communicate agreed feedback and next steps to suppliers
• Track compatibility, stability, packaging, and other required testing against agreed project timelines
• Escalate testing issues, delays, or results requiring further review
• Coordinate with Compliance to ensure regulatory reviews, artwork approvals, documentation, testing, and market notification requirements are reflected within project timelines
• Coordinate with Innovation, Brand, Packaging & Design, Operations, and other stakeholders to track dependencies and agreed deliverables
• Ensure agreed project changes and decisions are communicated to relevant stakeholders and accurately reflected within project plans and trackers
• Own and maintain project management tools, including Asana boards, development trackers, and project documentation
• Ensure project milestones, tasks, owners, deadlines, decisions, and risks are consistently maintained and up to date
• Provide regular project status updates highlighting progress, upcoming milestones, outstanding actions, risks, delays, and decisions required
• Maintain clear documentation of supplier feedback, project decisions, approvals, and agreed next steps
• Implement and maintain consistent project management processes and ways of working across the Soleil Collective portfolio

Skills

• • Positive, approachable and enjoys interacting with different stakeholders
• • Diploma or Bachelor's degree in Project Management, Business, or related fields
• • Detail oriented, organized and able to prioritize tasks to fit deadlines
• • Able to work independently and in a team environment
• • Proficient with Asana, Microsoft Excel, Word and PowerPoint
• • Interest in the beauty industry and product ingredients
• • Highly organized and able to manage multiple priorities effectively
• • Results-oriented with a strong focus on achieving targets
• • Adaptable and resilient in a fast-paced environment
• • A strong team player with a collaborative mindset
• • Demonstrates a strong sense of ownership and accountability

Qualifications

Must Haves

• • Positive, approachable and enjoys interacting with different stakeholders
• • Diploma or Bachelor's degree in Project Management, Business, or related fields
• • Detail oriented, organized and able to prioritize tasks to fit deadlines
• • Able to work independently and in a team environment
• • Proficient with Asana, Microsoft Excel, Word and PowerPoint
• • Interest in the beauty industry and product ingredients
• • Highly organized and able to manage multiple priorities effectively
• • Results-oriented with a strong focus on achieving targets
• • Adaptable and resilient in a fast-paced environment
• • A strong team player with a collaborative mindset
• • Demonstrates a strong sense of ownership and accountability

Benefits

• Real, hands-on experience in beauty and retail
• Learning how major retail partners work from the inside
• Working closely with the sales team and learning the business from the ground up