Growth Recruiting Coordinator

Summary

SpaceXAI is an AI company focused on creating systems that understand the universe and support humanity’s pursuit of knowledge. The Growth Recruiting Coordinator will support full-cycle recruiting for Human Data roles by managing candidate communications, coordinating hiring processes, and maintaining accurate recruiting pipeline data. The role also helps improve recruiting operations and deliver a strong candidate experience in a fast-paced environment.

Responsibilities

• Partner with recruiters and hiring stakeholders to keep priority searches moving from outreach through close
• Own candidate communications at key stages of the process, providing clear information on role details, next steps, and outstanding questions
• Coordinate hiring workflows, approvals, and follow-ups so candidates and internal partners stay aligned
• Create and maintain requisitions in the ATS, keeping stages, data, and process setup accurate for tracking and reporting
• Monitor inbound candidate and stakeholder inquiries, routing complex cases as needed
• Help improve recruiting operations by spotting process gaps and keeping documentation and workflows current

Skills

• Bachelor's degree
• Experience in recruiting coordination, talent operations, or recruiting support in a fast-paced environment
• Strong written and verbal communication skills, with experience handling candidate correspondence and supporting a strong candidate experience from outreach through close
• Experience coordinating across recruiters, hiring managers, and other internal partners
• Experience using Greenhouse or another ATS to manage requisitions and workflows, keep pipeline data accurate, and support tracking and reporting
• Experience supporting high-volume hiring in a startup or similarly fast-moving environment, with accuracy, follow-through, and tight attention to detail
• Ability to operate independently in an ambiguous, fast-paced setting, with a proactive and adaptable mindset
• Position occasionally requires the ability to work overtime and weekends when needed
• Candidates must be based in one of the following countries where SpaceXAI has a physical office; remote work is also possible - United States - Dubai - Ireland - United Kingdom - Ireland - Japan - India - Indonesia - South Korea - Philippines - Singapore
• Preference for candidates based in or willing to relocate to the Palo Alto, CA area; remote work is also possible

Qualifications

Must Haves

• Bachelor's degree
• Experience in recruiting coordination, talent operations, or recruiting support in a fast-paced environment
• Strong written and verbal communication skills, with experience handling candidate correspondence and supporting a strong candidate experience from outreach through close
• Experience coordinating across recruiters, hiring managers, and other internal partners
• Experience using Greenhouse or another ATS to manage requisitions and workflows, keep pipeline data accurate, and support tracking and reporting
• Experience supporting high-volume hiring in a startup or similarly fast-moving environment, with accuracy, follow-through, and tight attention to detail
• Ability to operate independently in an ambiguous, fast-paced setting, with a proactive and adaptable mindset
• Position occasionally requires the ability to work overtime and weekends when needed
• Candidates must be based in one of the following countries where SpaceXAI has a physical office; remote work is also possible - United States - Dubai - Ireland - United Kingdom - Ireland - Japan - India - Indonesia - South Korea - Philippines - Singapore

Nice to Haves

• Preference for candidates based in or willing to relocate to the Palo Alto, CA area; remote work is also possible

Benefits

• Equity
• Comprehensive medical, vision, and dental coverage
• Access to a 401(k) retirement plan
• Short- and long-term disability insurance
• Life insurance
• Various other discounts and perks
• Benefits for eligible U.S.-based positions include health insurance, a 401(k) plan, and paid sick leave
• Remote work is also possible