Recruiting and HR Coordinator

Summary

Airspace is a tech-enabled freight forwarder that uses AI, machine learning, data, and patented technology to coordinate time-critical logistics. The Recruiting and HR Coordinator will support full-cycle recruiting, candidate sourcing and coordination, onboarding, HRIS administration, compliance tracking, and broader HR operations during a period of significant hiring growth.

Responsibilities

• Support full-cycle recruiting for a pipeline of open requisitions, from intake through offer, in partnership with the Senior Corporate Recruiter
• Source active and passive candidates using LinkedIn Recruiter, Greenhouse, and other sourcing tools
• Conduct initial candidate outreach and support early-stage screening calls to confirm basic qualifications
• Coordinate interview scheduling and logistics, ensuring a smooth and timely candidate experience
• Maintain accurate candidate data and pipeline status in the ATS
• Assist with drafting and posting job requisitions
• Support job offer preparation and extension in partnership with the Senior Corporate Recruiter and HR leadership
• Help track and report on recruiting pipeline metrics
• Assist with onboarding related tasks: background checks, offer letters, and first-day coordination for new hires
• Support New Hire Orientation sessions on a recurring basis
• Help maintain accurate employee records in the HRIS system
• Provide backup support for offboarding processes as needed
• Assist with compliance tracking (e.g., state-mandated training completion) across jurisdictions
• Partner cross-functionally with department leads to support broader HR needs as they arise

Skills

• 1–2+ years of experience in Human Resources or related administrative roles
• Experience with HRIS systems (Rippling experience is a plus)
• Proficiency with G-Suite products
• Familiarity with compliance and/or benefits administration
• Strong organizational skills with exceptional attention to detail
• Excellent interpersonal and communication skills; approachable, responsive, and solutions-oriented
• Knowledge of California wage and labor laws

Qualifications

Must Haves

• 1–2+ years of experience in Human Resources or related administrative roles
• Experience with HRIS systems (Rippling experience is a plus)
• Proficiency with G-Suite products
• Familiarity with compliance and/or benefits administration
• Strong organizational skills with exceptional attention to detail
• Excellent interpersonal and communication skills; approachable, responsive, and solutions-oriented
• Knowledge of California wage and labor laws

Benefits

• High-quality health, vision, and dental care plan options.
• Unlimited PTO policy.
• Competitive 401k program with employer match.