Project Coordinator

Summary

Spectrum Science is a health-focused company working across clinical trial experience, communications, consulting, media, medical communications, and patient engagement. The Project Coordinator will support the Clinical Trial Experience Project Delivery team by managing schedules, coordinating cross-functional deliverables, supporting client relationships, and coordinating external vendors throughout project lifecycles.

Responsibilities

• Support project team with creating estimates and schedules/timelines under supervision. Monitor and adjust as necessary, communicating with stakeholders as changes or risks occur
• Apply established workflows and best practices across digital and traditional disciplines to achieve project goals on time
• With supervision and through proficiency of job skills/requirements, ensure client expectations are met during delivery
• Execute details of individual projects with supervision across functional teams, spanning creative, digital, media, technology, etc
• Support project team with supervision, in coordinating with external vendors through the project lifecycle, including web, translation and print production processes
• Support project team with follow ups, recording, and tracking delivery of tasks
• Develop skills in Work Management System (WMS)/project management software to accomplish project tasks. Support project team with the setup and maintenance of project data and assets in WMS
• Learn and support project team with digital executions (website, display, search, social, promotional, emails, etc.) with direct supervision
• Monitor and report on progress of the project while managing client expectations. Begin to gain awareness of project-related risks with direction and coaching from Delivery leadership
• Learn data reporting tools with goal to monitor and report on project profitability, variances, and identify budgetary risks with direction and coaching from Delivery Leadership
• Assist with process oversights such as quality control, file naming/saving, and proofreading QC
• Assist with updates to internal tools, processes, and documentation
• Strong interpersonal skills and developing proficiency in written and verbal communication to both internal and external stakeholders
• Based on client and internal project demands, additional duties may be assigned
• Work flexible hours as needed to accommodate global clients

Skills

• Working knowledge and/or willingness to learn and understand Project Management fundamentals; 1-2 years experience or other relevant exposure like an internship will also be considered in Project Management/Client service-oriented roles managing projects in marketing, communications, advertising or related fields
• Strong attention to detail
• Excellent communication skills
• Highly collaborative and solution-oriented
• Bachelor's Degree preferred
• Healthcare, life science, pharmaceutical, or similar regulated experience a plus; i.e. research, clinical trials, commercial, or operations

Qualifications

Must Haves

• Working knowledge and/or willingness to learn and understand Project Management fundamentals; 1-2 years experience or other relevant exposure like an internship will also be considered in Project Management/Client service-oriented roles managing projects in marketing, communications, advertising or related fields
• Strong attention to detail
• Excellent communication skills
• Highly collaborative and solution-oriented

Nice to Haves

• Bachelor's Degree preferred
• Healthcare, life science, pharmaceutical, or similar regulated experience a plus; i.e. research, clinical trials, commercial, or operations

Benefits

• This position is eligible for overtime pay.
• All positions are remote friendly. At Spectrum, you choose where you work. We are a hybrid work environment with options to work in one of our three offices (D.C., New York, and Chicago), remotely from anywhere in the United States, or a combination.
• Monthly cell phone reimbursement.
• Flexible time off, in addition to company holidays, voting time, jury duty and bereavement. A Sabbatical Program is also offered after 7 years of service.
• 13 weeks paid Parental Leave, inclusive of adoption and foster care placement.
• Continuous learning and development through Greatest Potential Self (proprietary talent program), tuition reimbursement programs, and in-house 1:1 coaching with access to talent and productivity-based assessments.
• Referral bonus.
• Medical concierge service to assist with scheduling appointments, finding care, estimating and resolving claim issues, etc.
• Thorough onboarding including accessible conversations with leadership.
• 401k with company match and 1:1 Financial Coaching and Education.
• Wellness benefits including medical, dental, vision, as well as science-backed meditation and mindfulness tools through Headspace.