Accounts Payable Specialist II

Summary

Summit Wash Holdings is a growing group of car wash brands with a Finance team supporting accurate financial processes and operations. The Accounts Payable Specialist II will review and process invoices and payments, maintain vendor information, resolve discrepancies, and assist with month-end close, audits, reporting, and process improvement initiatives.

Responsibilities

• Validate and review incoming supplier invoices via the Ramp AP Module
• Review invoices for accuracy, completeness, and appropriate supporting documentation
• Perform three-way matching of purchase orders, receiving records, and invoices where applicable
• Research and identify invoice variances or discrepancies and drive them to resolution with vendors and internal stakeholders
• Confirm proper general ledger (G/L) account coding and location/cost-center coding for posting to Sage Intacct
• Maintain and update vendor master files, W-9s, and payment terms via the Ramp AP Module
• Process and review manual check requests, including verification of supporting documentation
• Review and process rent payments via Ramp AP Module
• Review and process special payment requests, including ACH transactions
• Reconcile vendor statements and respond to vendor inquiries in a timely, professional manner
• Assist with month-end close activities, including AP accruals, account reconciliations, and review of the AP Aging
• Provide documentation and support for external audits
• Support annual 1099 preparation and vendor reporting requirements
• Identify and support continuous improvement and AP process automation initiatives
• Assist in developing and documenting accounts payable policies and procedures
• Participate in special projects as assigned
• Cross-train to provide backup coverage for peer Accounts Payable and Finance positions

Skills

• High school diploma required; broad specialized training equivalent to two years of college
• 1 to 3 years of experience in accounts payable or a computerized accounting environment, including general ledger account coding
• Demonstrated proficiency with Microsoft Excel, Word, and Outlook
• Strong written and verbal communication skills, with the ability to communicate effectively with vendors, supervisors, and peers
• Ability to read, analyze, and interpret invoices and other financial documents
• Solid mathematical aptitude, including the use of fractions and percentages as related to billing and invoicing
• Strong analytical and problem-solving skills, with the ability to define problems, establish facts, and draw valid conclusions
• High level of accuracy and attention to detail
• Strong organizational and time-management skills, with the ability to manage multiple deadlines in a fast-paced environment
• Ability to maintain confidentiality of sensitive financial and vendor information
• Comfortable working both independently and collaboratively as part of a team
• Or an Associate's degree in Accounting, Finance, or a related field, preferred
• Experience with AP automation and ERP platforms (Sage Intacct) strongly preferred; prior experience with the Ramp AP Module a plus

Qualifications

Must Haves

• High school diploma required; broad specialized training equivalent to two years of college
• 1 to 3 years of experience in accounts payable or a computerized accounting environment, including general ledger account coding
• Demonstrated proficiency with Microsoft Excel, Word, and Outlook
• Strong written and verbal communication skills, with the ability to communicate effectively with vendors, supervisors, and peers
• Ability to read, analyze, and interpret invoices and other financial documents
• Solid mathematical aptitude, including the use of fractions and percentages as related to billing and invoicing
• Strong analytical and problem-solving skills, with the ability to define problems, establish facts, and draw valid conclusions
• High level of accuracy and attention to detail
• Strong organizational and time-management skills, with the ability to manage multiple deadlines in a fast-paced environment
• Ability to maintain confidentiality of sensitive financial and vendor information
• Comfortable working both independently and collaboratively as part of a team

Nice to Haves

• or an Associate's degree in Accounting, Finance, or a related field, preferred
• Experience with AP automation and ERP platforms (Sage Intacct) strongly preferred; prior experience with the Ramp AP Module a plus

Benefits

• Medical, Dental, and Vision Insurance
• Flexible scheduling and remote work options
• Paid Time Off (PTO)
• Career Growth based on Performance and not Seniority – 75% of employees were promoted within Summit Wash Holdings
• Referral Bonus program
• A supportive, collaborative culture focused on work-life balance