Project Coordinator

Summary

Tenna is seeking a dedicated Project Coordinator to join its Field Services Team. The role supports customer installations by coordinating schedules, work orders, implementation plans, audits, customer follow-up, and cross-functional project execution in a fast-paced construction technology environment.

Responsibilities

• Review expense coding to ensure accuracy and compliance with project budgets
• Audit all travel and transportation arrangements to ensure they are made according to Tenna’s Travel & Expense Policy
• Verify and analyze timesheet coding, ensuring proper allocation of labor costs and adherence to company policies
• Assist in the development and maintenance of installation project schedules, ensuring tasks are correctly sequenced, and resource allocation is optimized
• Coordinate with supporting departments to ensure Mechanics have the hardware and tools to complete onsite work
• Coordinate with internal teams to manage work orders, track progress, and ensure the timely completion of projects
• Provide excellent customer service and support by following up with customers, addressing inquiries, and coordinating site locations and ATTM (Authorization to Test and Turn On) processes
• Edit installation plans, ensuring that all project requirements and milestones are properly documented and communicated
• Supports management in optimizing installation schedules. Identifies and coordinates efficiencies based on customers’ locations and timelines
• Conduct audits to ensure asset-to-tracker matches are correct, identify discrepancies, and take corrective actions as necessary
• Partners with management to ensure trackers are installed on schedule and correctly, per Tenna Procedures and Quality Standards
• Participates in customer implementation planning meetings to gather necessary details to help plan successful field installations
• Collaborate with cross-functional teams to ensure smooth project execution, resolve issues, and optimize processes
• Undertake ad hoc projects as assigned, demonstrating flexibility and adaptability to handle diverse responsibilities effectively
• Assists the field team with change orders and facilitates the necessary workflows
• Assists with training newly hired team members

Skills

• 4+ years' experience working in project coordination, dispatching, planning, or logistics-related role
• Proven experience in scheduling and managing multiple projects simultaneously
• Proficiency in project management software and tools for scheduling and documentation
• Strong experience with Microsoft Excel, Word, and Project is required
• Ability to thrive in a fast-paced environment and effectively prioritize tasks to meet deadlines
• Strong attention to detail and accuracy. Problem-solving and planning skills are vital
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders
• Ability to handle ambiguity and work independently with minimal supervision
• Strong organizational and multitasking abilities to manage competing priorities
• Flexibility and adaptability to respond to changing project needs and priorities
• High School diploma/GED required or equivalent work experience
• Ability to work within construction site environments, high/low temperatures, and outdoor elements on occasion
• A self-motivated and adaptable person with a strong service orientation and “do what it takes” attitude
• Travel is required, up to 20%
• Experience working within construction technology or the industry is an absolute plus

Qualifications

Must Haves

• 4+ years' experience working in project coordination, dispatching, planning, or logistics-related role
• Proven experience in scheduling and managing multiple projects simultaneously
• Proficiency in project management software and tools for scheduling and documentation
• Strong experience with Microsoft Excel, Word, and Project is required
• Ability to thrive in a fast-paced environment and effectively prioritize tasks to meet deadlines
• Strong attention to detail and accuracy. Problem-solving and planning skills are vital
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders
• Ability to handle ambiguity and work independently with minimal supervision
• Strong organizational and multitasking abilities to manage competing priorities
• Flexibility and adaptability to respond to changing project needs and priorities
• High School diploma/GED required or equivalent work experience
• Ability to work within construction site environments, high/low temperatures, and outdoor elements on occasion
• A self-motivated and adaptable person with a strong service orientation and “do what it takes” attitude
• Travel is required, up to 20%

Nice to Haves

• Experience working within construction technology or the industry is an absolute plus

Benefits

• Remote work nationwide
• Opportunities for personal development within a highly dynamic team
• Robust, low-cost benefit packages are offered
• Benefit coverage begins on the first date of employment
• Dependent Care is offered
• 401k match
• Employee referral bonuses